Payroll Supervisor

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only, and is not a comprehensive listing of all the functions and responsibilities performed.

POSITION SUMMARY
The Payroll Supervisor will oversee and supervise the organization's payroll functions, ensuring that payment of wages/salaries to employees is processed on time, accurately, and in compliance with government regulations. This position reports to the Director, Human Resources.

SUPERVISORY RESPONSIBILITIES:

• Recruits, interviews, hires, and trains new staff in the department.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.
• Handles discipline and termination of employees in accordance with company policy.

• Oversees procedures and processes and manages inquiries and requests related to preparation and distribution of payroll.
• Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Maintains or oversees the maintenance of employee records.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Directs and manages all activities relating to the administration and maintenance of bi-weekly payrolls, annual W-2 statements, position classifications and employee benefit programs.
• Plan and direct the maintenance of systems and records dealing with payroll processing, employee fringe benefits, employee payroll taxes and related federal and state reporting.
• Responsible for ensuring that all university payroll and benefit liabilities are accurately reported and filed in a timely manner, including but not limited to, monthly benefits, quarterly reports, and annual reporting such as W-2's and ACA.
• Advise and counsel campus management in matters related to payroll, benefits, compensation, position classifications, training and development.
• Ensures that the university compensation, benefits, tax and retirement programs are administered timely and all banner updates are complete.
• Prepare and recommend payroll policies, procedures, and training programs that contribute to the mission and goals of the campus.
• Perform other duties as deemed necessary or assigned.

• Knowledge of federal and state payroll laws associated with department of labor and the state of New Mexico.
• Knowledge of federal and state legal processes associated with, compensation, tax withholding and reporting, retirement and fringe benefits.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient knowledge in Payroll liabilities.
• Ability to communicate effectively, both orally and in writing.

MINIMUM REQUIREMENTS:

• Bachelor's degree in Accounting, Business Administration, or closely related field, or an equivalent combination of education, training, or experience.
• Three years of direct experience relating to the administration and maintenance of bi-weekly payrolls, annual W-2 statements, employee payroll taxes and related federal and state reporting.

Work is performed during normal work hours, with some evenings and weekends to meet deadlines.
Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the following responsibilities, minimum job knowledge, skills, and abilities. This is not necessarily an all-inclusive listing.]

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Resume / Curriculum vitae
Transcripts Official or Unofficial. (Scanned/PDF transcripts required if being used to meet the minimum or preferred qualifications; Copy and Paste transcripts will not be considered.)

ENMU-Roswell is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University-Roswell is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2218. Individuals with disabilities requesting an accommodation can call the office of human resources at (575) 624-7411. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please click www.roswell.enmu.edu/notice-of-nondiscrimination New Mexico is an open records state, therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to Frances.Dubiel@roswell.enmu.edu. For any other inquires please contact Human Resources at (575) 624-7412 or e-mail HR@roswell.enmu.edu

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

ENMU-Roswell reserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President.

APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS