Financial Assistant - Celiac Disease Center

Columbia University
United States, New York, New York
Dec 12, 2024
Job Type: Officer of Administration Bargaining Unit: n/a Regular/Temporary: Regular End Date if Temporary: n/a Hours Per Week: 35 Salary Range: $60,000 - $70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Celiac Disease Center at the Columbia University Irving Medical Center seeks a Financial Assistant to provide support for financial activities, purchasing and accounts payable for all Center activities. This position reports to the Center's Administrator and Director of Development. Responsibilities Responsible for processing of all accounts payable invoices and purchasing transactions via ARC and FFE. Utilize Center's P-card to facilitate payments and purchasing of reagents for lab, and reconciles charges on a monthly basis charging supplies to the associated chart string. Maintains Center's database, sends educational packages to new patients and order supplies for Center. Maintains vendor files and transfers to ACH payments and electronic invoicing. Provides bi-weekly reports on research study spending, clinical trials and grants and monthly reports on Center's revenue and spending trends. Updates the BioBank budget on a monthly basis ensuring all supplies are charged correctly and spending accounts are up to date. Provides financial support for fundraising initiatives including gift transmittals, event revenue logs, and acknowledgement letters. Generates revenue analysis reports for Gala, Research Supports Dinner, Team Celiac, CU Out East, and other events, to identify trends based on historical data. Assists with yearly close process by identifying open purchase orders for goods and services for accruals to rollover into the next fiscal year. Performs fiscal and operational tasks with routine and special projects and activities. Performs other related duties as assigned. Minimum Qualifications Bachelor's degree or equivalent in education and experience, plus two years of related experience Strong attention to detail and accuracy Excellent communication and computer skills Other Requirements Flexibility to work on evenings and weekends as needed Successful completion of applicable system training requirements Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.