Administrative Assistant II

At IPS, we apply our knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to life sciences. We are looking for a dedicated Administrative Assistant II to join our talented team at our office located in Leawood, Kansas.

In this role, you will provide administrative support to mid to upper-level managers and other department members.

Position Responsibilities

• Answers and fields incoming phone calls to the area, taking messages, forwarding calls, and taking steps to possibly resolve the issue without interrupting a manager or department member.
• Maintains the calendar and schedule of managers.
• Schedules meetings, conference calls, and appointments.
• Books meeting rooms and reserves necessary equipment.
• Sets up outside catering for meetings.
• Sorts and distributes incoming mail, faxes, FedEx, and UPS packages, and prepares outgoing correspondence and packages.
• Manages the travel arrangements of managers and/or senior members of the department.
• Schedules airline, car, and hotel accommodations.
• Keeps travel profiles up to - date with travel preferences and frequent flier information.
• Performs typing of correspondence, reports, proposals, presentations, and meeting minutes.
• Creates and maintains databases, filing systems, logs, and reports necessary for the company or department to access quickly and efficiently.
• Assists in organizing departmental events.
• Supports Receptionist with phone calls and visitors.

Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights!

• 3+ years of experience in an administrative position supporting a department or more than one individual.
• Demonstrated proficiency in Microsoft Office Suite.
• Able to multitask efficiently and meet multiple project deadlines.
• Possesses a sense of fiscal responsibility.
• Highly reliable with excellent communication and customer service skills and strong attention to detail.

All interviews are conducted either in person or virtually, with video required.

#LI-JP1

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That's only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!