Administrative Assistant

Under the general direction of the Administrative Director of Nutrition, the Administrative Assistant plays a key role in supporting the Food & Nutrition Department across all UCLA Health sites. This position is responsible for managing a wide range of administrative functions essential to the department's operations, including office inventory management, requisitioning office supplies, and personnel requests. The role also involves preparing and maintaining reports, documents, presentations and facilitating office processes, such as space allocation and ensuring smooth daily operations. As the primary clerical support for a specialized business segment, this position requires a proactive individual who can manage multiple tasks effectively and efficiently. Responsibilities include assisting with the coordination of classes, bulletins, memos, and special programs, ensuring timely completion and adherence to department standards. This position offers a dynamic and fast-paced environment, requiring adaptability and the ability to prioritize competing demands in a healthcare setting.

• 10+ years of relevant professional experience.

• Bachelor's degree preferred.

• Strong verbal and written communication skills, with the ability to effectively convey information, present recommendations, and influence outcomes with staff, leadership, and key stakeholders.

• Demonstrated technical proficiency with Microsoft Office Suite, Google Workspace, and other office management systems and tools.

• Strong analytical and problem-solving skills, with the ability to evaluate operational data, identify inefficiencies, monitor performance metrics, and recommend process improvements.

• Demonstrated ability to work effectively with individuals from diverse backgrounds and foster an inclusive, respectful, and collaborative work environment.

• Strong customer service orientation, with the ability to anticipate stakeholder needs, address concerns, and promote a positive service experience.

• Demonstrated initiative, accountability, dependability, and ability to independently manage responsibilities while meeting organizational objectives.

• Ability to effectively prioritize competing demands, manage multiple projects, and maintain composure and productivity in high-pressure situations.

• Excellent interpersonal skills, including the ability to build effective working relationships, navigate challenging situations, and resolve conflicts professionally.

• Demonstrated integrity, sound judgment, discretion, and ability to maintain confidentiality when handling sensitive information.