Assistant Director of Administration

Temple University's College of Public Health is searching for an Assistant Director of Administration!

Become a part of the Temple family and you will have access to the following:
A hybrid work schedule
Full medical, dental, vision coverage
Paid time off
11 Paid Holidays
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
A generous retirement plan and so much more!

SALARY RANGE: $62,000 to $67,000 annually
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary:
The Assistant Director of Administration for the Department of Communication Sciences & Disorders in the College of Public Health serves as a key partner to the Department Chair in advancing the department's administrative, operational, financial, and academic priorities. This position provides oversight of day-to-day departmental operations, including budget management, course scheduling, faculty/staff hiring and onboarding, and administrative processes that support the department's teaching, research, and service missions. The Assistant Director collaborates closely with faculty, staff, students, alumni, Deans Office, and central University partners to address complex issues, facilitate effective communication, ensure timely follow-up, and promote efficient, customer-focused operations that support departmental and institutional goals. The Assistant Director supervises the Department Coordinator and Student Services Coordinator. Performs other duties as assigned.

Required Education and Experience:
Bachelor's Degree and at least four years of directly related experience providing administrative support to senior management/executive administration. Must have experience managing departmental budgets.
An equivalent combination of education and experience may be considered.

Required Skills and Abilities:
*Experience supervising full-time employees.
*Experience with academic and financial administration.
*Experience supporting a department head.
*Exceptional verbal and written communication skills.
*Strong customer service and interpersonal skills, along with the ability to interact effectively with a diverse constituent population.
*Demonstrated computer skills, and proficiency with Excel and Microsoft Office software.
*Demonstrated critical thinking skills, along with the ability to make sound business decisions.
*Ability to work independently and in a team environment.
*Strong organizational and time management skills, along with the ability to prioritize, work well and focus on simultaneous completion of multiple tasks in a fast-paced work setting.
*Ability to handle confidential information with sensitivity and tact.
*Demonstrated supervisory skills.
*Strong attention to detail.

Preferred Skills and Abilities:
*Demonstrated computer skills, and proficiency with university programs such as Cognos and Exxat.
*Experience supporting a Chair or faculty/staff in an academic department.

Essential duties:
Department Administration & Operations
*Oversee administrative operations for the department
*Track projects and due dates for the Chair and the department (i.e. accreditation coordination, advisory board planning, application processes for externships and undergraduate volunteers)
*Oversee coordination of meeting scheduling, seminars, meeting agendas and meeting minutes
*Supervise Department Coordinator with assisting faculty, visitors and other parties to make travel arrangements as needed
*Participate in the development of departmental policies and procedures
Finance & Budgeting
*Ensure accurate budgeting
*Supervise purchasing and reconciliation of department expenses
Course Scheduling & Student Support
*Responsible for course scheduling in collaboration with the Chair, Program Directors, and CPH Academic Affairs office
*Serve as back up for onboarding clinical students including getting them set up in systems and monitoring clearances
Supervision & Human Resources
*Supervise department staff, including timekeeping, purchasing, facilities requests, and adjunct hiring
*Manage onboarding and offboarding employees
*Work with Program Directors to coordinate adjunct hiring spreadsheets, summer pay, and overloads, and oversees processing with HR
*Coordinate and participate in college-wide and department events
*Prepare and format formal correspondence, presentations and reports, on behalf of the department
Communications, Marketing & Recruitment
*Oversee department's website and social media presence in collaboration with the CPH Marketing and Communications department

*Performs other related duties as assigned

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annualsecurity-report

You may request a copy of the report by calling Temple University's Department of Public Safety at 215- 204-7900.