Administrative Assistant (Principal Office & Administrative Specialist)

The Department of Psychiatry & Behavioral Sciences is seeking an Administrative Assistant (Principal Office & Administrative Specialist) to join our dynamic team. This role will provide administrative support to faculty and staff in the department and department members at large. Work will be hybrid with at least 1 day in the campus office as well as providing in-office back up coverage amongst team members for vacations and out of office time. Training of University systems will be provided both individually with supervisor as well as through the University training hub. Person will work individually and with a team of other administrative staff to ensure timely completion of tasks/responsibilities.

Job Duties/Responsibilities:

60% Faculty Support
1.Providing general administrative support for assigned faculty
a. Calendar management
b. Process reimbursement requests
c. Submit purchasing requests in UMarket and Enterprise Financial System (EFS)
d. Meeting support: schedule meetings that include looking at multiple schedules, provide agendas, taking meeting minutes
e. Submitting out of office requests for faculty/staff in a timely manner
f. Taking meeting minutes
g. Tracking data or documents as needed

10% Administrative Support for the Department's Inclusive Excellence and Wellbeing Committee
1.Provide administrative support (meeting minutes, document gathering, document tracking), and small event planning for these departmental committee groups.

10% General office administration
1. Front desk management/coverage rotation with team members
2. Agenda creation/meeting minutes for assigned departmental meetings
3. Ordering fleece jackets for new staff, faculty, and learners

20% Special projects/assignments as assigned
1.The Department is constantly growing with new faculty and projects needing administrative support. This role will help support these items as assigned

All required qualifications must be included in the application materials

Required Qualifications:

* High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience.
* Computer experience

Preferred Qualifications:

* Attention to detail and able to work independently
* Demonstrated strong organizational skills
* Demonstrated ability to multitask efficiently
* Demonstrated ability to learn new programs/software quickly
* Demonstrated ability to take initiative
* Demonstrated ability to be reliable, flexible, and adaptable

The Department of Psychiatry & Behavioral Sciences consists of an outstanding team of researchers, clinicians, and educators who provide world-class expertise in psychiatric illness, treatment, scholarship, and scientific discovery.

Our mission is to:

• Create and disseminate new knowledge in the science of mental health
• Provide effective and innovative clinical care programs to alleviate the suffering of mental illness and promote mental resilience
• Train the next generation of interprofessional experts who will be leaders in Minnesota and beyond
• Engage in compassionate and vigorous outreach and advocacy on issues relevant to psychiatric illness, treatment, and research

You can find more information on our website at https://med.umn.edu/psychiatry.

Pay Range: Salary range is $24 - $26/hour, depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail jobcentr@umn.edu.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.