Specialist, Accounting & Payroll (CORP)

The Accounting and Payroll Specialist supports payroll accounting as the primary focus of the role while also providing hands on support across accounts payable and accounts receivable. This position reviews and reconciles payroll activity, prepares payroll related journal entries and accounting support, processes vendor and customer transactions, researches discrepancies, and helps maintain accurate financial records. The role works across Payroll, Accounting, Human Resources, Benefits, Finance, base teams, customers, and vendors and requires someone who can shift between recurring deadlines, time sensitive issues, and daily accounting needs without losing accuracy or follow through.

Payroll Accounting and General Ledger Responsibilities

• Review payroll results and supporting reports for completeness, accuracy, and proper accounting treatment.
• Prepare, upload, and validate payroll journal entries for wages, employer taxes, benefits, deductions, funding, corrections, accruals, reversals, and other payroll related activity.
• Maintain payroll account mappings, labor allocations, department and entity coding, and general ledger records in coordination with Payroll and Accounting.
• Reconcile payroll related general ledger and balance sheet accounts, including clearing, cash, wage, tax, benefit, deduction, and liability accounts.
• Research and resolve variances between payroll reports, bank activity, benefit invoices, tax information, and general ledger balances.
• Prepare payroll reconciliations, schedules, and supporting documentation for month end and year end close, financial review, and audits.
• Partner with Payroll, Human Resources, Benefits, Finance, and external vendors to resolve payroll accounting discrepancies, complete timely corrections, and maintain accurate payroll accounting records.
• Contribute to payroll reporting, internal and external audits, and process improvements by maintaining organized documentation and strengthening payroll accounting controls and reporting accuracy.

Accounts Payable and Accounts Receivable Support

• Review, code, and process vendor invoices and approved payments through check, ACH, wire transfer, or other approved methods.
• Maintain vendor records, research invoice or payment discrepancies, and respond to vendor inquiries.
• Process and reconcile credit card transactions, contract fuel payments, customer receipts, and other assigned accounts receivable activity.
• Apply customer payments, maintain customer account records, monitor aging, and follow up on past due balances as assigned.
• Research billing, payment, and account variances and partner with base and operations teams to resolve customer account issues.
• Assist with vendor and customer account reconciliations and provide AP and AR support during month end close.
• Reporting, Recordkeeping, and Compliance

• Must be at least 18 years of age
• HS diploma or equivalent required; associate degree in Accounting, Finance, Business, or a related field preferred
• Valid driver's license
• Strong organizational, analytical, and problem-solving skills, with the ability to manage frequent changes in priority and meet recurring deadlines.
• 2-3 years of payroll, payroll accounting, general accounting, or related experience preferred.
• Experience with payroll reconciliations, journal entries, general ledger activity, and month-end close preferred.
• Experience using a payroll or HRIS platform and Microsoft Business Central preferred.
• Proficiency with Microsoft Excel and experience using SharePoint preferred.

Working conditions and physical demands for this role

• Primarily works in an office environment.
• Frequently operates a computer and standard office equipment, including printers, copiers, and scanners.
• May periodically move throughout the office to access equipment, files, and other resources.
• Must be able to communicate clearly and effectively with employees, vendors, and other stakeholders.
• Ability to remain stationary for extended periods while performing computer-based work.

Note: The statements above are intended to describe the general nature and level of work being performed by people assigned to the job. They are not construed to be an exhaustive list of responsibilities, duties and skills required of personnel. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Predictive Index Assessment

Please click on the link below to complete a behavioral assessment. This step is required.

https://assessment.predictiveindex.com/bo/804D/SpecialistAccountingPayroll_Feb2026_161041

Modern Aviation's Pay Range

$23.00 - $27.50/hr. + benefits.

The Modern Aviation pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, or other laws.

Modern Aviation offers a comprehensive benefits package for eligible employees, including medical, dental, and vision insurance; company-paid life and disability coverage; 401(k) with company match; paid time off and holidays; and additional voluntary benefit options.

Equal Employment Opportunity

Modern Aviation is committed to providing equal employment opportunities to all qualified applicants and employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local laws. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the role.

Applicants must be legally authorized to work in the United States for any employer. Modern Aviation is unable to sponsor or assume sponsorship of an employment visa.

If you require accommodations during the interview process or have questions, please contact careers@modern-aviation.com.