Administrative Support Junior

Job Description:

Dynamo Technologies LLC is seeking an Administrative Support Junior to provide administrative and staff support to senior managers and members of the organizational staff. The successful candidate will assist with research and analysis, written communications, task and initiative tracking, meeting and conference coordination, records management, program event preparation, and travel administration. This position requires strong organizational and communication skills and the ability to support multiple administrative requirements while following established DoD and organizational policies, procedures, and processes.

Note: This position is onsite at Warner Robins AFB, GA

Duties/ Responsibilities

• Research and compile information pertaining to assigned projects, initiatives, and topics.
• Review Contract Data Requirements List (CDRL) packages for format and content.
• Prepare factual, clear, concise, complete, and appropriately coordinated written communications.
• Ensure leadership is kept informed of issues of interest related to the mission of the Directorate.
• Monitor progress toward the accomplishment of organizational taskings and initiatives.
• Provide information and background materials to support the preparation and execution of program events.
• Draft documents, correspondence, and other materials for leadership approval and signature.
• Disseminate program policy and specific initiative guidance to members of the organization.
• Coordinate, document, monitor, and support meetings and conferences.
• Schedule and set up physical and virtual meetings in support of organizational requirements.
• Prepare meeting background information and coordinate required meeting participants.
• Ensure meeting documentation is prepared and filed in accordance with organizational policy, including attendance logs, meeting minutes, action items, and corresponding action officers.
• Maintain scheduling documents and requirements for video and online conferencing setup and execution.
• Maintain equipment logs and corresponding instructions for equipment setup and meeting execution.
• Provide travel planning and execution support.
• Provide Defense Travel System (DTS) administrative support in accordance with applicable DoD requirements and contractor restrictions.
• Perform authorized Non-DTS Entry Agent responsibilities in accordance with the DoD Financial Management Regulation, Volume 9, Chapter 2, Paragraph 020301(F), when appointed.
• Perform Commercially Billed Account (CBA) reconciliation activities when assigned the appropriate permission level.
• Ensure DTS and CBA activities remain within authorized contractor permission levels and restrictions, including the restriction against certifying or approving CBA invoices.
• Support administrative process improvements and procedural requirements for the program office.

Required Skills/Abilities

• Experience providing executive or administrative support within a professional environment.
• Ability to research, compile, organize, and present information related to projects, programs, and organizational initiatives.
• Ability to prepare professional correspondence and other written communications.
• Ability to review documentation for appropriate format, content, completeness, and coordination.
• Ability to monitor organizational taskings, action items, initiatives, and deadlines.
• Ability to coordinate and document meetings, conferences, and program events.
• Ability to prepare and maintain meeting minutes, attendance records, action items, and supporting documentation.
• Ability to schedule and support physical, video, and virtual meetings.
• Ability to provide travel planning and administrative support.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently or under the oversight of senior contractor personnel while following established procedures.
• U.S. citizenship required

Nice to Have Skills

• Experience providing executive or administrative support for DoD organizations.
• Experience reviewing CDRL packages for format and content.
• Experience supporting senior managers and organizational staff.
• Experience with Defense Travel System (DTS) administration.
• Experience serving as a Non-DTS Entry Agent.
• Experience performing CBA reconciliation activities.
• Experience maintaining video and online conferencing scheduling documents, equipment logs, and operating instructions.
• Experience supporting program events and organizational policy dissemination.

Education and Experience:

• Bachelor's degree in a related field and up to three years of experience in the respective technical/professional discipline being performed.
• OR, five years of directly related experience with proper certifications as described in the PWS labor category performance requirements.

Travel Requirement:

• Possible

Clearance Requirement:

• Secret Clearance

Dynamo is a full lifecycle digital transformation company providing best-in-class technology and mission support services to our clients. Dynamo's mission is to lead the digital transformation industry and provide best-in-class solutions for our clients with a truly human touch.

We leverage industry leading practices to empower our clients, ultimately providing them with the necessary tools, knowledge, and information required to successfully achieve their strategic goals, while optimizing their operations.

Through our partnerships, boldness, and authenticity, Dynamo goes against the grain of a traditional government contracting company by providing top-caliber team members, delivering quality results, and always exceeding expectations.

Dynamo Technologies is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, disability, protected veteran status, age, or any other characteristic protected by law.