Project Coordinator

Join a leading organization dedicated to advancing healthcare and delivering exceptional patient experiences. This dynamic environment fosters innovation and collaboration, empowering its teams to make a significant impact on the well-being of the community it serves.

Are you a highly organized and proactive professional ready to take on a pivotal role that drives efficiency and supports critical operations? We are seeking a talented individual to step into a position where you will be instrumental in managing diverse projects, streamlining administrative processes, and ensuring seamless departmental functioning. Your contributions will directly enhance our operational capabilities and support our mission to deliver outstanding service.

To be considered for this role, you must:

• Be authorized to work in the United States
• Not require sponsorship of any kind for the duration of the assignment
• Be able to work on a W-2 basis. C2C or 1099 is not permitted for this position
• Be able to work the following schedule: Monday - Friday, 7:00 AM - 3:30 PM or 7:30 AM - 4:00 PM

What You'll Do

• Administrative duties including verification forms, IT provisioning, processing reimbursements, assisting with GME projects, etc.
• Assist in managing various projects from inception to completion, ensuring appropriate resource utilization and timely documentation of project phases.
• Provide leadership and support across financial management, human resources, communications, purchasing, and inventory management.
• Coordinate departmental activities and serve as a key liaison between internal teams, customers, and external vendors.
• Manage individual projects, identify areas for improvement, and facilitate workshops and committee meetings.
• Offer expertise in administrative processes and paperwork flow, ensuring smooth departmental operations.
• Support human resources functions by providing policy and procedure guidance, ensuring timely submission of evaluations, coordinating new employee hiring, and conducting initial department orientation.
• Oversee equipment and supplies, conduct inventory reviews, prepare facility reports, and track cost management efforts.
• Coordinate and manage various events.
• Facilitate support requests from various departments and ensure new hires are equipped with necessary resources at the right place and time.
• Participate in special projects and complete assigned tasks within specified timeframes.

What You'll Bring

• High school diploma or equivalent.
• 3+ years of work experience in a similar project coordination or administrative support role.
• Excellent organizational and problem-solving skills with the ability to prioritize multiple, diverse tasks effectively.
• Demonstrated ability to manage multiple changing priorities in a fast-paced environment.
• Ability to work effectively both independently and collaboratively within a team.
• Proactive approach to seeking out and obtaining information.
• Strong judgment and discretion, especially when handling confidential information.
• Exceptional written and verbal communication skills.
• Ability to communicate clearly, professionally, and maintain composure with all levels of staff and external partners.
• A professional and responsible approach to all assigned duties.
• Proficiency in creating and managing accurate file systems consistent with standard office practices.
• Critical thinking and time management skills to develop effective work plans.
• Interest and ability to learn new software programs as required.
• Intermediate proficiency with standard office software systems including word processing, spreadsheets, and presentation tools, as well as general office equipment.
• Commitment to following safety policies and incorporating ergonomic principles.
• Experience with Workday, Smartsheet, or GME experience/hospital credentialing experience

Nice-to-Haves

• Associate's Degree or Bachelor's Degree.
• Understanding of medical education administration or hospital credentialing processes.
• Extensive knowledge and understanding of healthcare organization structures.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

#LI-GS1