UMH Sparrow - Intake Coordinator (Precision Oncology)

General Purpose of Job:

The Intake Coordinator for the Precision Oncology Program plays a critical role in supporting program launch, coordination, and ongoing operations. This position serves as the primary point of contact for patient intake, ensuring accurate collection of clinical and genomic data while facilitating efficient case preparation and presentation for tumor boards and multidisciplinary clinics.

The coordinator maintains a longitudinal view of each patient's journey through the precision oncology program-from initial intake through program completion-while supporting research initiatives and database integrity. This role requires strong organizational, clinical, and technical expertise, as well as the ability to collaborate across interdisciplinary teams.

Essential Duties

Patient Intake & Coordination

• Serve as the first point of contact for patients entering the Precision Oncology Program
• Collect and verify comprehensive patient history, clinical data, and supporting documentation
• Coordinate patient flow from intake through case review and program completion

Genomic Data Management

• Ensure genomic testing results are accurate, complete, and up to date
• Organize and synthesize genomic and clinical data for presentation
• Collaborate with clinical and laboratory teams to resolve discrepancies or missing data

Tumor Board & Multidisciplinary Support

• Prepare and coordinate cases for tumor board
• Develop clear, concise case presentations using PowerPoint and other tools
• Facilitate efficient tumor board operations, including scheduling, documentation, and follow-up

Database & Research Support

• Maintain and manage a precision oncology database, ensuring data integrity and compliance
• Track patient outcomes and program metrics from entry through exit
• Support research initiatives, including data collection, reporting, and quality improvement efforts

Program Development & Operations

• Assist with the launch and ongoing development of the Precision Oncology Program
• Identify opportunities for process improvement and workflow optimization
• Utilize project management principles to support program growth and sustainability