Program Administrator (4263C), Berkeley Center on Comparative Equality and Anti-Discrimination Law - #85876

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We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview
The Berkeley Center on Comparative Equality and Anti-Discrimination Law is a group of scholars, activists, anti-discrimination/equality body legal professionals and private lawyers from six continents working together to address the problem of discrimination and inequality. Founded in 2011 by a handful of European and Berkeley Law scholars, the group has expanded to include more than 700 members on every continent but Antarctica.

The goals of the Center are to facilitate the study of comparative equality between scholars, activists, and anti-discrimination/equality bodies around the globe; to nurture the work of emerging scholars and activists, and the work of scholars and activists from underrepresented groups and developing countries; to connect the work of global legal scholars and anti-discrimination/equality body workers in the enforcing anti-discrimination law; and to serve as a multinational virtual think tank on comparative equality and anti-discrimination law, seeking innovative approaches to the problem of inequality.

Position Summary
The Program Administrator will support the Berkeley Center for Comparative Equality and Anti-Discrimination Law by performing and overseeing the administrative functions of the Center, including event planning, travel planning, assistance with financial planning, assistance with oversight of student workers and volunteers, participation in strategic planning, participation in development, and assistance with publications, including online publishing.

Application Review Date

The First Review Date for this job is: May 28, 2026. For full consideration, please apply on or before the first review date.

Responsibilities
Administers a defined operational program or activities for the Berkeley Center on Comparative Equality and Anti-Discrimination Law, which may include some of the following functions: finance, facilities, payroll, space planning, student services, event support, communications, informational technology or safety.

• Responsible for the day-to-day coordination and general administrative operations of Berkeley Center on Comparative Equality & Anti-Discrimination Law.
• Serves as the administrative point of contact for the center and responds to all administrative inquiries; liaises with IT/Media/Facilities on program needs; Tasks are of moderate scope and complexity, and exercises independent judgement within the defined guideline and practices to determine appropriate action.
• Responds to requests for information and ensures that records and information are current and accurate.
• Supports and coordinates meeting and event logistics to ensure that room reservations, catering, materials preparation, and outreach to appropriate constituents are executed accordingly.
  • Liaises with the Business Services Office, Event Services Unit, and other departments at Berkeley Law, as well as external constituents (if any), when planning and executing events.
• Provides support for Continuing Legal Education (CLE) programs.
  • Creates and monitors registration site for CLE conferences/webinars.
  • Creates and sends invoices for conference benefactors.
  • Helps promote and market CLE programs.

Processes financial transactions and functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.

• Processes business transactions including all invoices and reimbursements in BearBuy, and researches and resolves vendor issues as required.
• Provides grant and gift administration support to assure accuracy and compliance in managing requirements and reports to funders.
• Collaborates with internal resource experts, such as Development staff, to properly manage donations and apply expenditures.
• Research prospective sponsors for the program, including governmental, foundation, and individual sponsors.
• Facilitates communication with funders and sponsors as directed by the Faculty Director
• Assists with travel and lodging arrangements for invited speakers, staff, and students.
• Purchases and processes reimbursements for supplies and other items.
• Collaborates with internal and campus-wide financial experts on best practices and to properly manage reimbursements and expenditures.
• In consultation with Center Director and internal resource experts, administers the day-to-day program budgets and approves expenditures within established parameters.
• Coordinates with internal and campus resources and stakeholders to develop and submit funding proposals, and manages funds to ensure that expenses are appropriately applied according to funding terms and UC policy.
• Ensures compliance with federal and state fiscal requirements and internal campus policies, and makes recommendations to maintain compliance as necessary.

Prepares and/or assists with drafting written and electronic materials.

• Creates and maintains listservs and mailing lists by managing a contact database.
• Creates and maintains web and social media presence, and resolves website challenges in coordination with Information Security & Technology (IS&T) and other various departments to keep information accurate, timely and flowing between students, faculty, alumni/friends and the school.
• In collaboration with students, staff and faculty, develops newsletters, publicity materials, annual reports and other publications for the Center and its programs
• Ensures that the program's web presence is optimized, and that web content is dynamic and current.

Coordinates and monitors the day-to-day administrative duties of the student program assistants and volunteers.

• Supervises and trains student assistants and undergraduate research apprentice students.
• Liaises with HR and consults with Center Director to hire and onboard student assistants and volunteers to support the Center.
• Coordinates and facilitates student assistant and URAP interview processes.
• Assists with coordinating URAP assignments and monitors student engagement.
• Delegates appropriate tasks to student assistants as needed.

Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc.

• Produces documents, reports, and analysis of programs as required.
• Establishes and reports on event budgets.

• Participates in the development and revision of standard operating procedures, processes and guidelines.

• Develops and maintains a system for capturing and tracking institutional memory.

Professional Development & Other Duties as Assigned

• Engages in professional development and training opportunities as needed.

• Performs additional duties within the scope of this classification as assigned.

Required Qualifications

• Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, finance and accounting, and contracts and grants regulations and guidelines.
• Ability to use sound judgment in responding to issues and concerns.
• Solid verbal and written communication and interpersonal skills to communicate effectively with a diverse population of students, faculty, and staff.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Demonstrated ability to prioritize, exercise initiative and sound judgement, while effectively executing multiple projects with competing deadlines.
• Strong computer skills, including proficiency with MS Office, Google Drive/Docs; Experience with online calendaring systems and video conferencing platforms.
• Ability to learn new computer programs and software systems.
• Strong attention to detail.
• Ability to be a self-starter, to take initiative and work independently as well as on a team.
• Ability to think creatively to solve problems and develop solutions.
• Ability to use discretion and maintain all confidentiality.

• Ability to attend evening or weekend events.

• Demonstrated ability to work effectively and collaborate with individuals and groups from a wide range of backgrounds, experiences, and perspectives.
• Demonstrated commitment to fostering an inclusive and supportive environment that promotes collaboration and mutual respect among all members of the UC Berkeley community and its stakeholders.
• Must demonstrate strong interpersonal skills, including the ability to engage with and understand individuals from varied academic, socioeconomic, cultural, disability, gender, and ethnic backgrounds.
• Experience in event planning & coordination and/or providing general administrative support.
• Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

• Interest and/or experience in Anti-Discrimination (or Non-Discrimination) Law.
• Experience with financial systems or campus-specific computer applications such as BearBuy and CalAnswers, and/or ability to learn.
• Experience in financial planning and budgeting.
• Experience with print and/or digital marketing and social media platforms and tools.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

• The budgeted hourly range that the University reasonably expects to pay for this position is $34.69 (Step 4) - $37.95 (Step 8).

• This is a non-exempt, bi-weekly paid position.

• This is a 40-week, part-time (24 hours/week) Limited appointment eligible for UC benefits. (A Limited appointment is expected to be on pay status for less than 1,000 hours in a period of 12 consecutive months.)

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is eligible for up to 20% (1 day/week) remote work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.