New 
Medical Records Coordinator
 Wentworth-Douglass Hospital(WDH) | |
 United States, New Hampshire, Portsmouth | |
| 67 Corporate Drive (Show on map) | |
 May 11, 2026 | |
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The Mass General Brigham Medical Group is a system-led operating entity formed by Mass General Brigham to deliver high quality, low cost, innovative community-based ambulatory care. This work stems from Mass General Brigham's unified system strategy to bring health care closer to patients while lowering total health care costs. The Medical Group provides a wide range of offerings, including primary care, specialty care, behavioral and mental health, and urgent care, both digitally as well as at physical locations in Massachusetts, New Hampshire, and Maine. The group also offers outpatient surgery and endoscopy, imaging, cardiac testing, and infusion. We share the commitment to delivering a coordinated and comprehensive experience across all locations, ensuring the appropriate level of care is available to every patient across our care delivery sites.
We are seeking a full-time (40 hours/week) Medical Records Coordinator to support Wentworth Health Partners practices. This is an onsite role located at 67 Corporate Drive in Portsmouth, NH. This role consists of 8-hour shifts, Monday through Friday, 8:00am-4:30pm or 8:30am-5:00pm. The Medical Records Coordinator will be responsible for preloading and organizing patient information within the EPIC system. This includes reviewing and entering comprehensive patient data for all new patients within the Wentworth-Douglass organization, such as medical history, immunizations, and other relevant clinical documentation. The role requires a high level of accuracy and attention to detail when preparing and updating patient charts. This position is primarily focused on data entry and chart preparation, with minimal phone interaction, limited to occasional communication with internal offices as needed. Qualified candidates should have prior experience in a healthcare or medical office setting, along with a basic understanding of medical terminology. Experience with Epic or a similar EMR system is strongly preferred. Summary Responsible for managing and organizing patient medical records and ensuring the accuracy, confidentiality, and accessibility of the information in order to maintain a well-functioning healthcare system and provide efficient patient care. Does this position require Patient Care? No Essential Functions -Oversee the creation, collection, maintenance, and retention of patient medical records. -Develop and implement effective systems for organizing and indexing medical records. -Retrieve medical records as needed for patient care, research, billing, or legal purposes. -Enter patient information into the hospital's electronic health record system, including demographic data, medical history, diagnoses, procedures, and treatment plans. -Strictly adhere to privacy regulations (e.g., Health Insurance Portability and Accountability Act - HIPAA) and maintain patient confidentiality. -Review medical records regularly to identify and address any discrepancies or errors. -Process requests for the release of medical records to authorized individuals or organizations while ensuring compliance with legal and regulatory requirements. -Provide training and support to hospital staff regarding medical record documentation best practices, privacy regulations, and proper use of EHR systems. Education Associate's Degree Health Information Management preferred Associate's Degree Related Field of Study preferred Strongly Preferred:
Wentworth-Douglass Physician Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. | |