Business Enablement Program Coordinator

Who We Are

Balfour Beatty Investments is a global infrastructure investor operating in the UK, US, and Canada. We provide the investment capability to deliver complex infrastructure projects. Over the past 15 years, Balfour Beatty Investments (formerly known as Balfour Beatty Capital) has established itself as one of the largest investors in the PPP industry, building a portfolio of more than 60 projects worldwide, predominantly in the UK and US.

Balfour Beatty Investments is proud to offer challenging and rewarding work in a variety of functional areas. As a company, we operate with safety and sustainability as our primary focus. Equally integral components of our culture are our values-Integrity, Teamwork, Excellence, Respect-and our code of conduct. Living up to these commitments requires the fresh ideas, insights and talents of employees as diverse as the audiences we interact with every day.

The success of our company is built on the efforts of our employees. We are committed to offering our employees a path to professional success through development, training and mentoring opportunities that cover a wide variety of skills and functional areas.

At Balfour Beatty Investments, our employees are our greatest asset and their well-being means a healthier, more productive workplace. We offer a comprehensive benefits package that includes a variety of health care options, retirement benefits and other flexible benefits.

Our Benefits:

• Discretionary bonuses
• Medical and Dental Insurance 1st of the month following employment
• Health, Flexible Spending and Dependent Care Accounts
• Company paid life insurance
• 401K plan with employer matching
• Robust PTO to include, sick, floating holidays, vacation, and personal days
• 2 Volunteer Days per year
• Company paid short-term and long- term disability, parental leave.
• And more!

About the role
The Business Enablement Program Coordinator is responsible for developing effective program tracking, measurements, overseeing activities and details of projects for the Business Enablement Team. The duties will include coordinating priorities, scheduling, planning and administrative support to the Business Enablement Team. He/she will plan and coordinate events, manage logistical details, maintain accurate records, and serve as a communication hub among team members and stakeholders.The ideal candidate will demonstrate exceptional communication skills, the ability to multitask, and a high level of discretion and professionalism. This role is vital to the company's success by ensuring the Business Enablement Team operates efficiently and effectively. The Business Enablement Program Coordinator collaborates closely with the executive team, senior leadership, operations, internal audit, and other stakeholders to facilitate program executions. We are seeking a detail-oriented, highly organized, and proactive individual who can drive results and contribute to the overall success of the organization.

What you'll be doing

• Coordinate, schedule and tracking initiatives for the Business Enablement Team including Contracts, Subcontracts, Business Support, Insurance, Enterprise Risk Management, Finance, and Accounting.
• Tracking and monitoring internal audit and operation assurance actions and coordinating follow-ups / closures.

• Provide high-level administrative and programmatic support to the Chief Financial Officer and other Business Enablement Team Leaders, including managing calendars scheduling meetings, and coordinating travel arrangements.

• Organize and prepare for meetings, including drafting agendas, taking minutes, preparing presentations, and following up on action items.
• Monitor and track KPIs - assist the team in tracking and reporting on portfolio performance by monitoring KPIs.
• Prepare and edits reports, presentations, and other documents as needed.
• Assist in the management and coordination of special projects and initiatives assigned by the Business Enablement team.
• Coordinate cross-functional teams - serve as the POC for coordinating communication and collaboration between various departments.
• Prepare and manage expense reports, ensuring accuracy and timely submission.
• Maintain a high level of confidentiality and discretion in handling sensitive information.
• Plan and coordinate events, meetings, and conferences and assist with other department activities as directed.
• Build and maintain positive relationships with internal and external stakeholders.
• Anticipate and proactively address the needs of the Business Enablement team, resolving issues efficiently.

• And other duties as assigned

Typical Physical Demands: Regularly uses hands to manipulate phones, computer keyboard and similar tools. Ability to view computer screens, mobile devices, and other electronic equipment, for extended periods of time. Sit and stand to perform administrative work. Regularly lift and move office supplies up to 20 lbs. Work is performed in an office environment. Employee must travel throughout the company footprint as required.

Who we're looking for

• Experience providing executive support and coordinating priorities amongst multiple stakeholders.
• Bachelor's degree in business administration, Management, or a related field preferred.
• Minimum of 5 years of experience in an administrative or executive support role, preferably in a military or defense setting.

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Smartsheet, DocuSign, Outlook)
• Ability to manage multiple tasks, focus and prioritize effectively.
• High level of professionalism and attention to detail maintaining complete and accurate records.
• Strong problem-solving skills and the ability to work independently.
• Ability to take initiative and follow-through on requests until completion.
• Discretion and confidentiality in handling sensitive information, high integrity supporting the company and its values
• Ability to anticipate executive management needs, listen attentively and be empathetic.

• Demonstrates a strong customer service philosophy and team-oriented approach. Ability to build and foster relationships.

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Pay Rate: $85,000 - $115,000 yr.*

*This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, incentive, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law and any applicable plan documents.

www.balfourbeattyinvestments.com

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