New

Administrative Assistant

California Institute of Technology
vision insurance, parental leave, paid time off, sick time, tuition reimbursement
United States, California, Pasadena
Mar 27, 2026
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary This is an occasional administrative position to assist the PI and staff for SPHEREx work. It will include ordering, travel, meeting assistance and any other overflow activity on the project. Essential Job Duties Assist with NASA foreign travel approval. Assist with travel reports. Assist with Caltech sponsored meetings. Assist with any administrative duties requested by the PI. Basic Qualifications Minimum of 5 years of senior administrative assistant experience. Intermediate-level Excel skills. Experience using Microsoft Office/Office 365 and Adobe. Experience coordinating travel arrangements and making itineraries. Excellent typing and proofreading skills. Demonstrated initiative for taking on unfamiliar or additional tasks. Preferred Qualifications Knowledge of NASA travel policies for contractors. Knowledge and experience on the SPHEREx project and with the team. Experience with Caltech systems. Required Documents Resume. Hiring Range $20.00 - $36.00 Per Hour The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law. Caltech is a VEVRAA Federal Contractor. To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf. Disability Accommodations Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position. If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at employment@caltech.edu. Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at employment@caltech.edu.