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Job Summary: The Multifamily Design Coordinator role is to oversee and coordinate all phases of a multifamily/commercial project, including Design, Purchasing, Production, and Shipping. Works under general direction; exercises discretion and judgment on work priority on a regular basis; and some degree of creativity is expected. Principal Duties and Responsibilities Pre-Design
Prep files for design Follow up with sales to ensure design has all pertinent documents. Latest plans, Mech. plans, CAD files Setup "Working Set" document. Import most recent plans into base "Working Set" document. Bookmark pages of the plans. Review terms of project. Check quote date to see if it will need to be updated. Setup and facilitate pre-design meeting between sales, design & estimator. Review quote to ensure everyone is clear on what products were sold. Discuss framing schedule and project duration with sales. Take notes during this meeting for reference later and email the notes to sales & design. Save a copy of these notes in base quote folder also. Assist in setting up DATEHOLD orders. Using "Multi-Family Pricing Info" sheet, create quote #'s. Assign each quote board footage & price. Assign each date hold quote a date, using info gathered during pre-design meeting. Review pricing info sheet to determine if special order material will be required. If special order material is required in project,indicate this on the date hold quotes. Put together S.O.V. for project if required.
Design
Coordinate wall/floor/roof submittals with customers Responsible for being the main point of contact for the customer, designers, production, shipping, and sales. Track and document all correspondence (SK's, RFI's, etc.) and make sure it is implemented. Monitor designer's progress. Review submittals prior to submitting. All mark-ups/approvals go through the Project Manager. Coordinate each project from initial design thru production and shipping/deliveries. Field calls from the site, and work with the design team to solve issues including site visits. Assist design with processing RFI's. Take info from design and create official RFI documents. Follow up with sales on getting info Once design has imported trusses/beams/hangers in date hold/production orders, coordinator will take these over. Assign money to these production orders. Create cutting sheets for all production orders. Track money on all orders for each project. Fill out excel tracking sheet with money assigned to production orders. Keep track of all margins on production orders. When project is nearing completion run MBA report to reconcile invoiced orders against PO amount. Verify project is on track to invoice out correctly. If a credit has been identified on project, coordinator will track down why there is a credit.
Qualifications
Minimum High School Diploma Minimum 2 years in related responsibilities Working knowledge and experience using MiTek is a plus Moderate Computer Skills: Microsoft Outlook, Email, Proficiency in Excel, Access Strong math (intermediate level) and problem-solving skills
Skills and Abilities
Demonstrated proficiency to manage multiple tasks and activities at once, to organize and set priorities, and to meet deadlines. Working knowledge of AUTO CAD software Proficient use of the English language in reading, writing, and speaking Ability to successfully interact with all organizational levels and the public Ability to communicate effectively with others, including customers, peers, and management Ability to manage several activities/projects at once, to organize and prioritizework, to meet deadlines, to prepare plans, goals and budgets Ability to sit at a desk for prolonged periods of time, be mobile in the workenvironment, and work hours as needed Ability work well under pressure and in a fast-paced environment Must be very detail oriented and have a Team Player Mentality Ability to pass a Drug Test
Conduct
Self-managing; works well under little supervision Highly motivated and enthusiastic Good interpersonal skills and good communicator Be a team player and support the Company's goals Conducts self in a professional manner
The Company is an Equal Opportunity Employer.
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UFP Industries, Inc
Mar 27, 2026