Office Manager

Job Summary:

The Office Manager oversees daily administrative operations and supervises the front desk administrative assistant, as well as all student assistants. This role provides high-level administrative support to Directors, Supervisors, and staff. Key responsibilities include managing the file room; coordinating scanning, purging, and archiving of records; overseeing office supply inventory; and coordinating on-site and campus mail distribution. The Office Manager also maintains the Division's contact directory, prepares and sends routine communications and reminders, schedules and reserves conference rooms, and assists with room setup and cleanup for meetings and events.

Key Responsibilities:

• Training, supervision, and mentoring of Administrative Assistants and Student Employees

• Georgetown Lecture series continuing education scheduling, set up, ACHI credit tracking and submission

• Upload of test results to University Hospital EPIC medical records system

• Provide administrative support for other office personnel and upper management

• Anticipate office and lab office supply needs, orders supplies as needed from approved vendors with limited supervision

• Complete performance evaluations for office administrative staff.

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

As an academic based biotechnology company, ClinImmune is committed to providing the highest quality service and support to clinical customers and researchers locally and abroad. Our prime location at the University of Colorado Anschutz Medical Campus allows for collaboration with world-renowned clinicians and scientists. ClinImmune is an academic and clinical component of the University of Colorado Anschutz Medical Campus.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Four (4) years of relevant experience in an occupation related to the work assigned to this position

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

• Experience with ASHI credit tracking and compliance for Georgetown-sponsored educational lectures.

• Experience using CU Marketplace to place and manage supply orders.

• Experience with the EPIC medical records system, including uploading, managing, and verifying patient XM documentation and test results.

• Experience with ClinImmune document archiving database.

• Experience with of ClinImmune Folder Track database.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Excellent interpersonal skills.

• Ability to effectively explain processes and procedures.

• Excellent time management skills with the ability to prioritize tasks and work under tight deadlines.

• Flexibility and the ability to adapt to various situations.

• Excellent organizational skills and attention to detail.

• Ability to maintain confidentiality.

• Ability to represent the department and University in a professional manner with tact and diplomacy.

• Proficiency with Microsoft Word and Microsoft Excel.

• Strong knowledge of HIPAA compliance, and patient confidentiality.

How to Apply:

For full consideration, please submit the following document(s):

1. Curriculum vitae / Resume

2. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Timothy Lovato, timothy.lovato@cuanschutz.edu

Screening of Applications Begins:

Immediately and continue until 03/29/2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $56,064 - $65,040.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.