Administrative Specialist - Coldwater, MS

Company Overview: FXI is a leading producer of foam innovation in the Bedding, Furniture, Industrial, Home & Office, Healthcare, and Transportation markets. We have made it our mission to provide tailored solutions that delight our customers and consumers. With our corporate headquarters, high-tech research and development facility, and multiple manufacturing locations in North America, FXI has built a culture of innovation and achievement that is recognized by customers, suppliers and peers. Our products include finished goods, sub-assemblies, services, and raw materials for OEMs, fabricators, and retailers. You will find FXI's foam innovations inside, around, and under yourself in countless applications. Everywhere foam goes, FXI's innovations lead the way! Won't you join us? Job Summary: The Administrative Specialist provides high-level administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks, including scheduling, document management, data entry, and communication with internal and external stakeholders. The ideal candidate is highly organized, detail-oriented, and able to work independently in a fast-paced environment. Responsibilities: * Manage schedules, appointments, and travel arrangements for executives and team members. * Coordinate meetings, prepare agendas, and take meeting minutes. * Handle correspondence, including emails, phone calls, and mail. * Maintain and organize digital and physical files, records, and reports. * Assist with document preparation, proofreading, and editing. * Perform data entry, generate reports, and analyze information as needed. * Support budgeting and expense tracking for department operations. * Coordinate office supplies and manage inventory. * Assist in HR-related administrative tasks, such as onboarding and employee records management. * Ensure compliance with company policies and procedures. * Provide general support to visitors and employees. Qualifications: * Bachelor's degree in Business Administration, Office Management, or a related field (preferred). * 2+ years of experience in an administrative or office support role. * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. * Excellent organizational and multitasking abilities. * Strong written and verbal communication skills. * Ability to handle confidential information with discretion. * Detail-oriented with strong problem-solving skills. * Ability to work independently and as part of a team.