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Office Manager, Radio-Television-Film, Moody College of Communication

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Feb 10, 2026
Job Posting Title: Office Manager, Radio-Television-Film, Moody College of Communication ---- Hiring Department: Department of Radio-Television-Film ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose This position is expected to be the primary point of contact for the department and is responsible with greeting guests and maintaining appropriate staffing of the office and overseeing overall department operations. This position is also responsible for managing travel reimbursements, payments, and various administrative tasks within the department. Responsibilities Assist RTF Accounting with Payment Processing Solicit and submit PIFs, assist faculty with Travel Request Forms. Assist in processing honoraria. Assist with faculty requests for reimbursements. Process all payment vouchers in accordance with university procurement and payment procedures. Assist with UT market carts and purchase orders. Assist with annual Inventory of equipment. Scholarship Support Coordinate with scholarship committees, chair and development office with all scholarships. Communicate award terms with students. Collect thank-you letters, agreements, and film clips for donors. Office Management Organize physical aspects of the department, including coordinating faculty office moves and overseeing TA/Lecturer office assignments. Ensure office equipment is working properly. Staff front desk during business hours. Make sure the calendars are up to date and be the point person to send out calendar invites for department meetings and faculty meetings. Room Reservations and Facilities Coordination Coordinate room reservations for faculty. Serve as the main point of contact for the college building/facilities manager, including handling IT requests and key requests. Student Worker Supervision Serve as the first point of contact. Coordinate student work schedules and approve timesheets. Course Administration Administer Course Instructor Surveys (CIS/CES), grade reporting, and update cross-listings. Gather course descriptions for the website. Gather syllabi and CVs from faculty each semester. Help coordinate Faculty Peer Reviews materials. Help coordinate and track Faculty Annual Reviews Keep the Faculty Handbook up to date on the Wikis. Other duties as assigned Required Qualifications High school diploma with 5 years of experience or 1 year of clerical experience with a Bachelors degree. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience with UT Systems Microsoft 365 Customer service Ability to work independently and with a team Salary Range $50,000 + depending on qualifications Working Conditions Typical office environment Work Shift Flexible Work Arrangements available with at least 1 remote day per week. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.