Nuclear Administrative Assistant III

ReNuke Services is seeking an Administrative Assistant for our client"s site in Huntersville, NC

DESCRIPTION:

The Administrative Specialist III-Nuclear provides advanced administrative support and leadership within a nuclear power facility, serving as a subject matter expert and mentor to other administrative staff. This role combines comprehensive department support with leadership duties, cross-functional coordination, and specialized expertise. The Senior Administrative Specialist works across department boundaries, leads cross-training initiatives, and serves as a key resource for complex administrative challenges.

Employees at this level provide administrative support to work groups in the organization. At this level, the individual has developed specialized skills or is multi-skilled through considerable on-the-job experience and completes work with a limited degree of supervision. This position typically supports multiple managers and serves in a non-exempt capacity.

RESPONSIBILITIES:
Core Administrative Functions
* Uses software applications (e.g., Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc.
* Depending upon the organization, may prepare and update functional reports or records requiring compilation of information from multiple sources; may maintain plant records as required
* Receives, screens, and directs incoming calls, visitors, mail, and e-mail
* Maintains files and calendars
* Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses

Advanced Administrative Support
* Manage supply ordering, inventory management, and vendor coordination with increased autonomy
* Handle sensitive and confidential information with discretion
* Provide administrative support to multiple managers across the department
* Coordinate complex scheduling and meeting logistics

Leadership & Mentorship
* Serve as a mentor and resource to other administrative specialists across the station
* Lead cross-training initiatives to ensure administrative coverage during vacancies and absences
* Develop and maintain standard operating procedures for administrative functions
* Provide guidance and support to less experienced administrative staff

Cross-Departmental Coordination
* Work seamlessly across department boundaries to support station-wide administrative needs
* Fill in for other department admins during vacancies and absences, including complex assignments
* Collaborate with administrative staff on station-level events, meetings, and activities
* Serve as liaison between departments for administrative matters

Specialized Department Support (varies by assignment)
Operations Department:
* Manage qualification and training tracking systems with advanced proficiency
* Oversee the procedure network and ensure compliance with documentation requirements
* Coordinate updates to operating procedures at satellite locations
* Support scheduling of operations personnel and training activities

Maintenance Department:
* Support work order management and maintenance scheduling processes
* Coordinate parts ordering and equipment tracking
* Maintain maintenance documentation and records
Sciences Department:
* Support technical documentation and reporting requirements
* Coordinate laboratory and testing schedules
* Manage data collection and analysis support activities

Process Improvement
* Identify opportunities for administrative process improvements
* Implement solutions to enhance efficiency and effectiveness
* Troubleshoot complex administrative challenges
* Recommend and implement new tools and technologies

DNJP22548 - NUCLEAR ADMINISTRATIVE ASSISTANT III - HUNTERSVILLE, NC - 36 MONTHS