Manager IT Administration

The mission is to oversee the contractual and administrative operations within the IT department. This position ensures the effective planning, procurement, and management of IT-related contracts, budgets, and resources to support the city's technology initiatives. The role exists to provide strategic financial oversight, maintain compliance with government regulations, and optimize administrative processes to enhance operational efficiency and fiscal responsibility within the IT division.

Work Location: This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.

1. Supervision - Manage staff within the Vendor Management & Contract Services division of the IT department.
2. Procurement Oversight of Technology - Coordinate the acquisition of IT goods and services, ensuring compliance with procurement policies, state and federal regulations.
3. Contract Administration - Negotiate, draft, and manage IT-related contracts, including vendor agreements, service-level agreements (SLAs), and procurement processes within the IT department.
4. Administrative Leadership - Oversee administrative functions related to IT operations, including documentation, workflow optimization, and process improvements.
5. Vendor and Supplier Management - Establish and maintain relationships with IT vendors, ensuring quality service delivery and cost-effectiveness.
6. Risk Management - Identify and mitigate financial and contractual risks associated with IT's vendor agreements.
7. Staff Training and Guidance - Provide training and guidance to IT staff regarding budget and procurement policies, contract management, and procurement procedures for technology purchases.
8. Collaboration with Other Departments - Work with finance, legal and procurement teams to streamline IT processes and resolve issues related with technology contracts.
9. Audit Preparation and Response - Assist in internal and external audits, ensuring transparency and accuracy in financial and contractual records.
10. Financial Analysis - Monitor expenditures on contracts and provide data-driven insights to support decision-making.
11. Process Improvement Initiatives - Identify opportunities to enhance administrative efficiency through best practices in contract management.

Minimum Education: Bachelor's degree in Information Technology, Computer Science, Business Administration, Public Administration, Finance, Accounting, Supply Chain Management, Procurement, Legal, or related field.

Minimum Experience: Three years of senior level management or five years of progressive experience.

Equivalency: An equivalent combination of education and highly related experience in a similar environment may be considered.

A resume is required. You must attach an updated resume to your application.

Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience 100%. It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score 70% on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation
This position is not represented by a collective bargaining agreement. Please see the Civil Service Rules for the terms and conditions of employment.

Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

1. Knowledge of:
   • Procurement laws and processes (municipal, state, federal), RFP procedures, and negotiation strategies
   • Budgeting, financial reporting, cost analysis, and expenditure tracking
   • IT systems, cloud computing, software licensing, cybersecurity regulations, and IT service management frameworks
   • Data privacy laws, cybersecurity requirements, and financial auditing standards
   • Contract performance metrics, service-level agreements (SLAs), and risk management best practices
2. Skills
   • Strategic thinking and long-term planning to align financial and procurement decisions with organizational goals
   • Ethical and transparent decision-making with integrity and accountability
   • Collaboration and relationship-building across departments and with vendors
   • Adaptability and innovation in adopting new technologies and methods
   • Customer service orientation with a proactive approach
3. Ability to:
   • Assess financial data, evaluate contract risks, and develop data-driven recommendations
   • Negotiate contract terms, resolve vendor disputes, and ensure favorable pricing and service conditions
   • Manage procurement cycles, budget timelines, and process improvement initiatives
   • Translate complex IT and financial concepts into clear, actionable insights for leadership and stakeholders
   • Oversee staff, delegate tasks, and provide mentorship
   • Manage multiple contracts, procurement cycles, and budget projects simultaneously while meeting deadlines
   • Maintain attention to detail and accuracy

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.