Administration Manager

Willdan Performance Engineering, a division of Willdan Group, inspires and empowers communities by creating transformational environments. Our clients include school districts; universities; city, county, and state governments; private enterprises; and healthcare facilities.

We are seeking an experienced and strategic Administration Manager to support our growing administrative operations. This hybrid role, reporting to the Beaverton, Oregon office three days per week, serves as a trusted proxy to the Director of Administration and provides high-level administrative and operational support to the Executive Leadership Team. The Administration Manager will lead and optimize daily administrative functions, collaborate closely with corporate shared services (IT, HR, Payroll, Finance, Facilities, Marketing, and Fleet), and support teams working remotely across the United States. The ideal candidate brings strong leadership, sound independent judgment, and a commitment to operational excellence, with occasional travel (up to 20%) as business needs require. Experience with business and/or general construction licensing is a plus.

Essential Duties and Responsibilities

• Serve as a proxy and key delegate to the Director of Administration, acting on their behalf as needed to ensure continuity of operations.
• Provide high-level administrative and operational support to the Executive Leadership Team, including coordination, reporting, and execution of strategic and operational initiatives.
• Oversee and manage daily administrative operations to ensure efficient, effective, and compliant business and office functionality.
• Exercise independent judgment and decision-making authority on administrative, operational, and personnel matters within established guidelines.
• Supervise, mentor, and develop administrative staff, including hiring, training, performance management, and workload planning.
• Develop, implement, and maintain administrative policies, procedures, workflows, and internal controls.
• Partner closely with corporate/shared services, including IT, Human Resources, Payroll, Accounting/Finance, Facilities, Marketing, and Fleet Management, to ensure alignment and effective execution of services.
• Provide administrative and operational support to teams working remotely across multiple offices and locations throughout the United States, ensuring consistency, responsiveness, and alignment with division standards.
• Manage administrative budgets, purchasing, vendor relationships, and expense controls.
• Coordinate facilities operations, office space planning, equipment, and administrative infrastructure.
• Support compliance initiatives, including documentation, reporting, and adherence to company policies, legal requirements, and regulatory standards.
• Assist with business and/or general construction licensing, registrations, renewals, and related compliance requirements, as applicable.
• Coordinate team travel, meetings, and company events as needed.
• Identify opportunities for operational improvement and administrative efficiencies and implement solutions.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Travel occasionally to support leadership, regional offices, or business needs (up to 20% travel).

Job Requirements / Qualifications

• Minimum of 5 years of progressive administrative or office management experience, including supervisory or leadership responsibilities.
• Demonstrated experience supporting executive-level leadership in a professional, fast-paced environment.
• Proven ability to operate with a high degree of autonomy, discretion, and sound independent judgment.
• Strong leadership, interpersonal, and relationship-management skills.
• Excellent organizational, prioritization, and multitasking abilities.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to collaborate effectively across departments and with corporate/shared services.
• Willingness and ability to travel up to 20% as business needs require.
• Experience with business and/or general contracting licensing is a plus.
• Experience in engineering and/or construction industry is a plus.
• Up to 20% travel required as needed (CA, CO, NV, KS).

EEO Non-Discrimination and ADA Reasonable Accommodation Statement Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

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