Corporate and Real Estate Transactional Legal Secretary/Assistant

Who we are:

• Chuhak & Tecson P.C., a growing, on the move, mid-sized law firm in Chicago that’s Right there with you…

• Great people with an inclusive culture.
• Focused on our clients through high responsiveness, mutual collaboration and solving their challenges.

What you’ll do:

• Provide administrative and executive support for 2-4 attorneys in our corporate and real estate transactional practices.
• Prepare, edit and format legal documents including, but not limited to, contracts, purchase and sale agreements, leases, affidavits, auditor’s letters, waivers, promissory notes, opinion letters, bills of sale, deeds, affidavits of title and property legal descriptions. 
• Assist attorneys with the various tasks and procedures associated with real estate and corporate closings, including opening new client matters, assembling closing binders and closing files in preparation to send to offsite storage.
• Create, organize, and maintain physical and electronic files for attorneys.
• Assist with opening new business matters and prepare basic correspondence, engagement letters and conflict letters in both physical and electronic forms.
• Analyze incoming emails and correspondence for appropriate action and reply, as directed, if pertaining to scheduling, billing, or other administrative matters.
• Assist attorneys with various billing matters, including sending client invoices and monthly statements, checking outstanding balances, providing clients with copies of outstanding invoices and statements as requested and preparing monthly client and firm-related expenses for payment and/or reimbursement.
• Proactively manage appointments, schedule meetings and conference/video calls and maintain client contact lists and attorney calendars in Outlook.
• Assist with tracking attorney’s CLE credits on an as needed basis.
• Other duties as assigned.

Who you are:

• Someone with at least 3+ years of legal secretarial/assistant experience in corporate and real estate transactional law and familiar with corporate organizational and formation documents.
• A person with “mad” tech skills for today’s hybrid working environment. Specifically having advanced knowledge of: Microsoft Word 365 & Word styles; Outlook (email and calendar scheduling, entry and maintenance of contacts); PDF programs (able to manipulate PDFs such as add text, change text, extract or add pages and perform conversions from Word to pdf and vice versa) and can type/key 70-80 wpm error free. 
• Someone with proficiency in Excel; time-entry programs; Winscribe (machine transcription); Litera Compare (redline/blackline documents) and document management programs such as Net Documents (experience with naming, filing and search functionality), videoconferencing programs (Zoom and Microsoft Teams), Docu Sign or other electronic signature programs, and knowledge of standard office equipment.
• A person with demonstrated mastery of the English language, both oral and written; and possessing exceptional attention to detail, proofreading and organizational skills. 
• A strong communicator who is able to manage time and priorities, work collaboratively with attorneys to juggle multiple assignments and deadlines, and effectively interface with clients and teammates.
• A positive, flexible, and proactive self-starter who has strong problem solving, social and interpersonal skills and can function both independently and within a team.
• A discerning individual who can promote inclusivity and maintain perspective and objectivity in the workplace.
• A roll-up-your-sleeves team player who will pitch in where needed, including assisting with reception coverage on a seldom but as needed basis.
• Professional in appearance and demeanor, with the ability to maintain a high level of confidentiality.

What we give you:

• Positive and helpful teammates.
• Beautiful office environment with lots of natural light designed specifically with our Staff in mind.
• A new outlook as we’ve developed a holistically new market strategy as our Firm is growing and transitioning to a new generation.
• Hybrid work environment with at least one day working remotely and at times other days.
• Market-competitive compensation and benefits:
• Salary range is commensurate with experience, but $65,000+ for someone with 3+ years of prior experience.
• Please click on the link and scroll to the bottom of the page for more information on employee benefits we offer:   https://www.chuhak.com/careers-2/

Please send cover letter and resume to:  recruiting@chuhak.com .

Chuhak & Tecson, P.C. recognizes that diverse teams make the strongest teams and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any type without regard to age, gender, color, race, national origin, religion, marital status, sexual orientation, sexual identity, political belief, genetic status, status as a member of uniformed services, or disability that does not preclude performance of the essential job functions, or any other classification protected under applicable law.

All applicants must be legally authorized to work in the United States without sponsorship.

Disclaimer: This job description is subject to change or amendment at Chuhak & Tecson, P.C.’s direction. The above statements are intended to generally describe the nature and level of work to be performed by the individual in the position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills so classified.

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