PROGRAM COORD

The Department of Anesthesiology at Duke University is seeking a Program Coordinator to support the department's residency and fellowship programs as part of the Department of Anesthesiology's Education Team.

Occupational Summary

The Assistant Program Coordinator supports the Program Directors and GME Program Coordinatorswith all aspects of the day-to-day program operations. This position is supervised by the Residency GME Program Coordinator.

Work Performed

ProgramManagement

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  Acquireknowledge of current rules, regulations, andinstitutionalrequirements. Develop a thorough knowledge of residency databases toenhance residency programs and departmentefficiency andupdateannually.

  
  

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  Attend andparticipatein all GME related meetings.

  
  

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  Compile necessary data for continuous quality improvement and accreditation.

  
  

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  Organize and update program didactics and meetings on multiple platforms includingMedHub, weekly.

  
  

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  Manage annual evaluations for trainees, faculty, and program staff involved in graduate medical education.

  
  

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  Manage verification and credentialing requests from former residents and current faculty.

  
  

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  Communicate with trainees and Department Leadershipregardingdepartmental and program activities.

  
  

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  Communicate in person and by email regularly and professionally with residents, faculty, and staffregardingvarious activities, requests, and deadlines.

  
  

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  Manage booking of conference rooms, audio visual requests, and catering as needed for meetings and events.

  
  

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  Provide support for special projects andadditionalduties as needed, including occasional work outside standard business hours.

  
  

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  Assisttrainees withbadge and scrub access issues.

  
  

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  Managing thelogisticsfor residents traveling to meetings/conferences, including registration, hotel, flight, presentationpostersand travel reimbursements.

  
  

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  Assistwithorganizing and planningtheintern andresident orientations.

  
  

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  Organize team meetings and departmental activities asrequired.

  
  

Recruitment

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  Assistin the planning,coordinationand execution of thelogisticsfor interview daysincluding the creation, design, and publishing of all recruitment material sent to prospective trainees.

  
  

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  Assistswithtime management, room preparation,cateringand other tasksfor in-person interview days.For virtual interview days,assistancewithlogisticsvia Zoom orotheronlineplatformmay be needed.

  
  

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  Acquireknowledge oftheSanFranciscoMatch, ElectronicResidencyApplicationService (ERAS), and the AAMC National Resident Ranking Program(NRMP)and their applicable schedules,policiesand procedures.

  
  

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of anyparticular position.

Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Skills

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  Able to work professionally and collaboratively in a team-based setting consisting of diverse populations of faculty, staff, residents, and fellows.

  
  

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  Must have excellent customer service skills and ability to adapt to a fast-paced changing work environment.

  
  

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  Ability to manage multiple priorities effectivelyin order tomeet deadlines with strong problem-solving skills to troubleshoot problems.

  
  

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  Proficiencywith scheduling and virtual meeting platforms (Zoom, Teams), Canvas/Sakai, Microsoft Office (Outlook,Word, Excel, PowerPoint).

  
  

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  Able to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.

  
  

Be You.

Minimum Qualifications

Education

Work requires analytical,communicationsand organizational skillsgenerally acquiredthrough completion of a bachelor's degree program.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.