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Pre-Award Manager, Office of Sponsored Projects

The University of Texas at Austin
paid holidays, sick time, retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Dec 12, 2025
Job Posting Title: Pre-Award Manager, Office of Sponsored Projects ---- Hiring Department: Office of Sponsored Projects ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes The Office of Sponsored Projects(OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance. UT Austin offers a competitive benefits package that includes: 100% employer-paid basic medical coverage Retirement contributions Paid vacation and sick time Paid holidays Please visit our Human Resources (HR) website to learn more about the total benefits offered. Purpose Provide Pre-Award management of staff; provide guidance for complex proposal-related matters, provide training to Pre-Award staff to ensure consistent treatment of proposals, provide signature coverage for Pre-Award Associate Director, contribute to success of initiative to improve award processing times. Responsibilities Manage and provide direct supervision of professional and administrative staff responsible for the review and submission of proposals. Hire and train (or oversee the training of) new team members. Provide on-going coaching and mentoring to team members to ensure individuals and team are successful. Effectively communicate policies/procedures and expectations to staff. Provide general advice or guidance to team and assist with items complex in nature. Collaborate with OSP's Training and Outreach Team on grants-related training topics (e.g, Grant Fundamentals, Grant Application Preparation, Budgeting Tips, etc.) Establish bi-weekly meetings with Proposal Team to monitor workflow. Facilitate successful submissions of proposal applications. Act as authorized official and signatory on all proposal submissions. Secondary review team's proposals as outlined in SOPs. Interpret University and Sponsor policies and procedures; ensure compliance with System, University, State and Federal rules, regulations, and laws as they relate to sponsored project proposals. Interface with extramural and intramural grants/contracts officers and program officials on matters of grant administration and problem-solving, e.g., grant restrictions, cost allowability, etc. Manage Proposal Team workload and efficiency, and shift assignments based on volume of incoming proposals. Regularly monitor and revise constituency lists, as needed, to balance workload. Provides recommendations to Associate Director of Pre-Award for revision of constituencies to balance workloads. Document recurring workflow and process issues and collaborate with other OSP leadership and campus constituents as needed to create and execute short and long-term solutions. Establish SOPs and regular review of policies/practices. Support management of eRA systems, as it pertains to pre-award operations. Review and ensure quality assurance for pre-award data input and management to ensure accurate reporting on grant activity. Serve as backup to Associate Director of Pre-Award. Required Qualifications Bachelor's degree and seven years of broad grants administration or other relevant experience in all aspects of proposal review. Knowledge of grant policies and regulations for the public and private sectors. Ability to interpret and ensure compliance with federal, state and University policies. Must be able to meet deadlines and be proficient in the use of computers, including database management, spreadsheets, word processing applications and the Internet. Excellent organization, time management, oral, written, communication/interpersonal skills Ability to work with a wide variety of personalities as part of a team. Must be eligible to work in the United States for an employer on a full-time basis. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Advanced Degree Certified Research Administrator (CRA) Managerial experience More than seven years ofprogressively responsible experience in research/grants administration or other relevant experience in all aspects sponsored proposal review. Experience with UT Austin financial systems including DEFINE, UTRMS, and/or FRMS. Salary Range $90,000 + depending on qualifications Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Required Materials Please mark "yes" on the application for required materials.Failure to attach all additional materials listed may affect candidates being considered for the position. Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.