Front Desk/Plant Admin Associate

We are currently looking for a Front Desk/Plant Admin Associate.

Responsibilities:

• Order and stock all conference rooms with drinks, snacks, and supplies needed for meetings/guests. (at times this includes the corporate auditorium and corporate board room)
• Welcome each customer, supplier, vendor, and visitor to the plant. Contact the MCC representative to inform them that their appointment has arrived.
• Assist with planning plant events and large corporate events. (ex, breakfast with Santa, holiday luncheons including night shift, packing college, sales events, VSA, VSM, GM Events, etc.)
• Ensure all breakrooms are clean, well-organized, and stocked daily.
• Manage catering for the plant. Ordering, setup, and clean up. For some visitors, this may also include making coffee and supplying breakfast and lunch.
• Manage all conference rooms via Outlook.
• Schedule all interviews in the conference room for the specified interview team.
• Distribute incoming USPS and UPS deliveries & prepare outgoing USPS and UPS packages.
• Submit all office supply orders for the entire plant and maintain stock for office and production teams.
• Manage company uniforms and tracking system. (This includes rugs from the same vendor.)
• Manage the badge security system. (enter and remove fobs as instructed)
• Responsible for all guests/visitors during emergencies. (This is managed through the sign-in book.)
• Create new-hire folders for the HR team.
• Assist in making travel arrangements for teammates and the leadership team, as well as managing the direct billing for rental cars.
• Misc projects as assigned by the GM and HR team.
• Support the Management team in preparing a monthly PowerPoint presentation for all employee meetings.

• Other duties as assigned

Qualifications:

• High school diploma or equivalent required. Associate's degree preferred.
• Minimum 7 years of receptionist/administrative assistant experience.
• Minimum 7 years of event/meeting preparation.
• Professional dress and demeanor.
• Confidentiality in all matters is a must.
• Self-starter with the ability to juggle multiple tasks.
• Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Experience with Microsoft Suite, including Microsoft Outlook, Excel, Word, and the ability to learn computer programs.
• Excellent organizational skills and attention to detail.
• Ability to work independently.
• Ability to work prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times.

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