New

Program Administrator

Rutgers University

life insurance, employee discount

United States, New Jersey, Newark

Nov 04, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Administrator
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	SN-Business Office
Overview	The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education. Innovative academic offerings include bachelor's, master's, post-master's, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ. Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow. New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Adminstrator for Salem for the business office within the School of Nursing. Under direction, the Program Administrator assists the Chief Financial Officer and the Business Manager in overall financial and business operations of the School. Assists in reviewing financial analysis, budgeting, projections and other financial related activities. Oversee position control and personnel related cost analysis. Conduct academic program related financial analysis for purpose of program performance, accreditation financial data requirements and program enhancement and expansion. Performs other fiscal related activities and special projects as assigned. Duties include: Reviews and approves purchase orders, check requests and other expense requests for the designated divisions/departments. Interacts and resolves various financial issues and inquires with Purchasing, Accounts Payable and Payroll in relation to funding availability, charge accuracy and other related issues. Prepares journal entries, expense reclassification and project adjustments for the designated funds. Processes HR transactions including commitment accounting related to faculty and staff hiring to ensure proper departmental accounts being charged. Reviews and approves staff members' journal entries as assigned. Reviews and oversees monthly FTEs, salary and fringe analysis as part of the monthly finance close assignment. Prepare necessary salary and fringe adjustments related to merit increase, cost of living adjustments, faculty incentive awards and other salary related adjustments according to union requirements and university mandates. Prepares and submits variance analysis as compared to current year budget and prior year expense level with meaningful explanations. Conducts position controls by keeping track of vacant positions, employee status changes, promotions, resignations and other personnel related actions that affect FTEs and salary expenses.
FLSA	Exempt
Grade	29S
Salary Details
Minimum Salary	100723.000
Mid Range Salary	127415.000
Maximum Salary	154106.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours	37.50
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Bachelor's Degree in Accounting, Finance, Health Care Administration, Business Administration or a related field (Master degree preferred) plus a minimum of five (5) years of progressively more responsible financial analytical experience. Knowledge in spreadsheet applications and database systems used in financial and/or accounting applications is required. Additional related experience may be substituted for the degree on a year-for-year basis
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST2303
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement