Operations Assistant - 137278

The UC San Diego Labor Center is seeking a dedicated and motivated candidate to serve as the Operations Assistant. This position will be instrumental in anchoring our efforts in San Diego by coordinating outreach events, developing programs, and building strong organizational relationships within the community and with labor organizations.

The Operations Assistant will provide executive-level administrative support to the Executive Director of the UC San Diego Labor Center on a wide range of assignments. Manages day-to-day administrative operations, and provides special project support. Assists with coordination of special events. Interacts with Labor Center personnel, develops and implements procedures, communicates these procedures to team members, and documents and archives developed protocols. Responsible for purchasing supplies, oversight of routine and exceptional account expenditures, and creating, maintaining and reconciling budgets. Responsible for coordinating hiring and onboarding for undergraduate students and short-term employees.

The Labor Center is looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at UC San Diego, you can expect to be part shaping a new Labor Center that prioritizes that approaches education and research as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.

• Demonstrated ability providing operational support to high-level administrators.

• Demonstrated ability to recommend operational policy or procedural changes to improve business office practices.

• Extensive PC and software experience to include Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite and Internet navigation.

• Excellent customer service skills/interpersonal skills including tact, diplomacy and flexibility in order to work with a variety of individuals, from different cultures, in differing roles and in a variety of situations.

• Demonstrated skill to effectively compose a variety of written materials (correspondence, reports, etc.) in appropriate format. Excellent skill and ability to proofread and correct for grammar, spelling, punctuation, typographical errors, clarity, syntactical correctness and continuity. Ability to adapt writing style as needed. Ability to write concisely, persuasively and in summary form.

• Demonstrated experience monitoring expenditures and reconciling budgets.

• Resourcefulness in independently finding appropriate solutions to complex problems, operational and administrative, and use of initiative in implementing solutions or making recommendations. Excellent ability to anticipate problems and take necessary actions to mitigate potential negative effects.

• Excellent time management and organizational skills to manage multiple responsibilities concurrently, including organizing work, setting and maintaining priorities, meeting deadlines and meeting quality and quantity standards. Flexibility in dealing with people and competing demands. Ability to work with frequent interruptions.

• Job offer is contingent upon satisfactory clearance based on background check results.

• Must be willing and able to travel.

• Must occasionally be able to work evenings, weekends and a flexible schedule to meet deadlines and event needs.

• Overtime may be required.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.