Human Resources Coordinator

With offices in Illinois, Wisconsin, Indiana, and Ohio, Pepper Construction is a national general contracting and construction management firm that primarily serves the private sector. Pepper Construction provides clients the experience and resources of a national company, combined with the hands-on approach of a local company.

POSITION SUMMARY:

The HR Coordinator plays a vital role in supporting the Human Resources department by ensuring accurate data management, smooth onboarding experiences, and efficient administrative operations. Reporting directly to the HR Director, this position is responsible for maintaining HRIS records and report generation, coordinating pre-onboarding activities for new hires, and assisting in the preparation of HR-related documentation. The HR Coordinator also takes point on organizing college campus career events, supports fleet vehicle coordination, and provides general administrative support to the HR team. This role requires confidentiality, being tech-savvy, excellent organizational skills, a collaborative mind-set, an eye for details, a passion for operational excellence and data integrity, and the ability to multi-task well.

MAJOR RESPONSIBILITIES:

• Complete new hire set up in Dayforce
• Ensure new hires complete the background check, drug testing, and Dayforce pre onboarding activities and keep information updated on tracking sheet
• Order business cards for both new hires and employees needing new ones
• Under guidance of L&D leader, establish calendar invitations for onboarding and orientation
• Complete pre-onboarding activities including coordinating and writing the welcome, ordering new hire kits, etc
• Complete i9 verification for new hires
• Refresh job requisitions in Dayforce
• Enter, update, and maintain employee data in the Dayforce HRIS system
• Create and/or run reports from Dayforce as requested and/or scheduled
• Prepare weekly and monthly specified HR reports and distribute to key stakeholders for review and dissemination
• Process Child Support and WC notices and bills to appropriate internal groups
• Prep PowerPoint deck for all-company call HR section - adding in new hires to template since last meeting.
• Under the direction of the local fleet coordinator, maintain accurate records of fleet vehicle assignments, mileage, and monitor maintenance scheduling
• Partner with local fleet coordinator to enter and update fleet data in tracking systems like Samba, Verizon Connect, Enterprise, and Wex
• Ensure fleet vehicles are returned, detailed and maintained for the next driver
• Under guidance of HR Director, register and prepare event bags and banners for Campus Recruiting events
• Collaborate with HR partners to assist with internal events
• Provide overall administrative support to local HR department
• Assist the L&D leader with maintaining training records as requested
• Provide front desk coverage, in half or whole day increments, as needed

POSITION REQUIREMENTS:

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Minimum 3 years of experience in HR operations or a similar role.
• Proficiency in HRIS systems, preferably Dayforce.
• Strong analytical skills with experience in data reporting and interpretation.
• Excellent organizational skills with the ability to think proactively and manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Detail-oriented with a high degree of accuracy.
• Professionalism, confidentiality, and confidence to build and maintain strong working relationships.
• Self-motivated with the ability to work independently and collaboratively.

Pepper Construction is an Equal Employment Opportunity employer.

Please note: Pepper does not sponsor work visas.