New

Accounts Receivable Specialist

Vaco
$55,000.00 - $70,000.00 / yr
401(k), retirement plan
United States, North Carolina, Raleigh
Oct 25, 2025
Accounts Receivable Specialist Overall Purpose This role supports our client's financial operations by managing the full accounts receivable cycle and providing treasury support. It ensures accurate invoicing, payment processing, and deposit recording to maintain healthy cash flow and reliable financial reporting. The position also contributes to bank account administration, reconciliations, and compliance with internal controls. Key Responsibilities Accounts Receivable Prepare and send monthly invoices across multiple entities. Coordinate with various teams to confirm billing details and documentation. Process daily transactions including checks, credit cards, ACH, customer refunds, process chargebacks credit/debit memos and prompt pay discounts. Post customer payments (cash, check, credit card transactions) Reconciliation of intercompany transactions Monitor Accounts Receivable aging for status and research account issues in a timely manner Maintain vendor relationships for invoicing Accurately apply payments received daily. Support the month-end close, prepare the chargebacks notifications and ending inventory reports, and account reconciliations Create and upload invoices to the GL system Ad Hoc projects and reporting as needed Work cross functionally with other departments throughout the organization, including AP. Assist with weekly check runs as needed Deposit & Ledger Management Scan checks into the bank system and confirm deposit acceptance. Record incoming payments (checks, ACH, wires) and apply them to customer ledgers. Post transactions to the general ledger and reconcile accounts receivable with bank activity. Treasury Support Assist with bank account setup and maintenance. Support payment processing and cash tracking. Help ensure compliance with internal controls and financial policies. Qualifications Education & Experience Bachelor's degree in accounting or similar preferred. Experience in accounts receivable, treasury, or general accounting. Familiarity with accounting systems and Excel. Skills & Competencies Strong attention to detail and organizational skills. Effective communication and collaboration across teams. Ability to manage multiple priorities and meet deadlines. Understanding of financial controls and ledger accuracy. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.