Temporary Program Assistant

Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Program Assistant
Hours: This is a full-time position (37.5 hours per week/ 9am-5pm / M-F)
Pay: $20.00 per hour
Campus: Evanston
Approximate start date: ASAP
Approximate end date: 12/31/2025

Northwestern University is seeking a temporary full-time Program Assistant for the Evanston campus.

Temporary Job Description:

This position provides clerical and administrative support for the International Institute for Nanotechnology's various research, education, and public outreach programs and activities. Responsibilities include: assisting with small and large events of all types and general clerical support; creating and maintaining associated documents, spreadsheets, databases, for meetings and special events. Advises supervisor of critical issues.

Responsibilities

May include but are not limited to:

Event and Program Support

• Coordinates events which may include scheduling rooms and arranging for routine materials, A/V, and refreshments.
• Set-up, monitor, and maintain space during events.
• Place event signage at pre-determined Evanston Campus locations.
• Compiles routine reports, statistics, tables, charts, etc. from readily available information.
• Create and alphabetize event participant name badges.
• Prepare event handouts and other materials.
• Collects agenda items and background materials.
• Organize and maintain event support items and storage.
• Liaise with event vendors and partners.
• Answer event participant queries.
• Additional tasks assigned as necessary.

General Office and Clerical Support

• Update and maintain listservs.
• Post pre-approved social media content on Twitter, FB, LinkedIn, Instagram, and YouTube
• Organize bulletin boards, storage, and other areas.
• Support clerical projects, such as creating documents and managing spreadsheets
• Additional tasks assigned as necessary.

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.