Administrative Assistant

Organization:  NYAIL is a state-wide, non-profit organization, working with Independent Living Centers across the State to eliminate physical, communications, attitudinal, and other barriers for people with disabilities. NYAIL members are Independent Living Centers (ILCs), consumer controlled, cross-disability providers of advocacy, services and supports to people with disabilities.

Position:  Administrative Assistant (40 hours per week)

Location: This is an Albany-based, in-office position.

Responsibilities:  Under the general supervision of the Office Manager, the Administrative Assistant is responsible for supporting the day-to-day administrative operations to ensure the efficient functioning of the organization and NYAIL programs. This role requires strong organizational skills, responsiveness, attention to detail, and the ability to exercise confidentiality, creativity, and independent judgment.

• Provide administrative support to the Office Manager, Executive Director, and NYAIL staff.
• Manage communications, including phone calls, email, mail, and shipments.
• Coordinate and schedule meetings, appointments, and travel.
• Prepare reports, presentations, and data.
• Maintain administrative systems and processes.
• Assist in preparing and distributing meeting agendas and materials.
• Organize and monitor office supplies and inventory.
• Assist with event planning and coordination.
• Provide tech support for office applications such as Zoom; assist with webinars, trainings (remote and in-person), and meetings.
• Maintain office cleanliness and ensure a safe work environment.
• Manage conference room calendar and internal office calendars.

Qualifications:

• Associate’s degree (preferred) and 3–5 years of progressively responsible administrative experience, or equivalent combination of education and experience.
• Excellent interpersonal, organizational, and communication skills.
• Superior attention to detail.
• Strong computer skills, including advanced proficiency with MS Office Suite (Outlook, Word, Excel, Power Point, Teams) and Zoom.
• Ability to multitask, prioritize, and meet deadlines under pressure.
• Ability to work independently and collaboratively with minimal supervision.
• Physical ability to sit, stand, walk, reach, and regularly lift 10–25 pounds (occasionally up to 50 pounds).
• Ability to work onsite at the NYAIL Albany office, 5 days per week, 8 hours per day.
• Comfortable with public speaking to small groups.
• Knowledge of Independent Living (IL), consumer control, and disability rights preferred.
• Preference given to individuals with personal experience with a disability.

Salary and Benefits:

NYAIL offers a competitive salary and generous benefits package. The salary for this position is in the range of $46,000 commensurate with experience.

Location and Travel:

This is an Albany-based, in office position with some remote work available.

How to Apply: Please submit a cover letter and resume to info@ilny.org. Include “Administrative Assistant” and your last name in the subject line.

Applications without a cover letter may not be considered. Applications will be reviewed on a rolling basis.

It is the policy of the New York Association on Independent Living to afford Equal Employment Opportunity (“EEO”) to all employees and applicants without regard to race, color, religion, gender, age, national origin, disability, marital status, domestic violence victim status, sexual orientation, genetic predisposition or carrier status, veteran status or any other protected characteristic as established by federal and state law. NYAIL promotes a drug-free work environment and does not tolerate unlawful discrimination, harassment, or retaliation.

*If you require an accommodation related to the application and interview process or to meet the essential functions of the position, please let us know. We look forward to hearing from you.

Keywords:  administrative, assistant, executive assistant, support services, office, secretary; nonprofit; disability; advocacy

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