New

Administrative Assistant

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Aug 19, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	URA-AFT Administrative
Department	SA-Violence Prev & Victim Asst
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Assistant for Student Affairs - Violence Prevention & Victim Assistance. This position reports to the Associate Director of the Office for Violence Prevention and Victim Assistance. Among the key duties of the position are the following: Provides administrative support to VPVA leadership and staff by organizing, coordinating and supervising daily office operations. Assures the efficiency of the office operations by prioritizing and supervising the day to day issues and resolves conflicts that may arise. Schedules appointments, arranges and coordinates design and logistics for specific events and meetings. Assists with onboarding of all student staff and provide administrative support to the volunteer program. Connects students to VPVA services including counseling and advocacy. Work with highly confidential material and information, keeping records related to that confidential material. Supports VPVA leadership with their assessment goals by helping with reports, database input and other related tasks. Works to be adaptable to the needs of the Office and is consistent with the mission, vision and values of VPVA.
FLSA	Nonexempt
Grade	03
Salary Details
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
Certifications/Licenses	A valid driver's license would be required for this position.
Required Knowledge, Skills, and Abilities	Good communication skills and computer literacy. Strong organizational, communication, and interpersonal skills. Ability to handle sensitive and confidential information with discretion. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Ability to learn university systems and software. Attention to detail. Ability to manage multiple priorities, and a commitment to providing trauma-informed, culturally responsive service.
Preferred Qualifications	Two (2) years of relevant clerical or administrative support experience. Experience working in a higher education setting or in a student services office. Familiarity with trauma-informed practices and survivor support services. Understanding of the structures and hierarchies of higher education. Comfort and skill in working with administrators from other departments, universities and various state and national/federal agencies. Knowledge of Rutgers University administrative systems such as PeopleSoft and basic budgeting and procurement processes.
Equipment Utilized
Physical Demands and Work Environment	Must be able to work in a standard office environment with typical physical demands such as sitting, standing, and light lifting.
Special Conditions	May occasionally require flexible hours for events or urgent needs. Must successfully complete a state-mandated crisis response advocacy training within six months of hire. Clean Driving Record.

Posting Details

Posting Number	25ST1710
Posting Open Date	08/18/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement