HR Coordinator

Summary

The Human Resources (HR) Coordinator supports daily HR operations and serves as a key resource for benefits administration, employee support, compliance, and HR systems management. This role is responsible for maintaining accurate employee records, coordinating benefits and leave programs, and ensuring compliance with employment laws. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

Responsibilities

• Administer employee benefits, including enrollment, changes, terminations, billing, audits, and open enrollment communications.
• Serve as primary contact for benefit vendors and assist with renewals, benchmarking, and issue resolution.
• Support employees with benefit, leave, and policy questions; conduct orientations and create resources.
• Manage leave programs (FMLA, parental, disability, etc.), tracking balances and coordinating return-to-work.
• Maintain HRIS, benefits, and 401(k) systems; ensure data accuracy and generate reports.
• Ensure compliance with ACA, COBRA, HIPAA, ERISA, and other applicable laws; prepare required notices and audit data.
• Coordinate and promote wellness initiatives and programs.
• Provide general HR support, including background checks, offer letters, onboarding, file maintenance, and HR projects.

Education & Experience

• Bachelor's degree in Human Resources or related field, or equivalent experience.
• 3+ years of Human Resources experience preferred.
• 3+ years of general office administration experience required.
• Experience in engineering, architecture, or other professional service firms a plus.

Skills

• Strong organizational skills and attention to detail.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to build effective relationships across all levels of the organization.
• Problem-solving and adaptability in a fast-paced environment.
• Proficiency with Microsoft Office, Adobe, and HRIS systems.

Physical Requirements and/or Working Conditions

• Prolonged periods of sitting (up to 8 hours a day for office staff)
• Interacting with technology (computer, cellphone, etc.)
• Ability to lift and/or carry items ( up to 20 lbs.)
• Prolonged periods of standing/walking (field checks)
• Ability to work outdoors in various weather conditions (field checks)
• Occasional travel e.g. driving to offices, jobsites, client meetings, etc.