Administrative Assistant

Temple University's College of Science & Technology is searching for an Administrative Assistant.

Become a part of the Temple family and you will have access to the following:

• Full medical, dental, vision coverage
• Paid time off
• 11 Paid Holidays (including the day after Thanksgiving & winter break)
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

Learn more about the "T" salary structure

here: https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

Position Summary:

The Administrative Assistant reporting to the College of Science & Technology's Biology division Senior Business Manager will provide support to the Chairperson, Business and Academic Offices. Will provide administrative assistance for course scheduling for the department's undergraduate and graduate programs. Collaborates with Biology Vice Chair to develop the course schedule for all academic programs offered by the department. Manages and updates Biology course schedule on Banner, R25 and other university systems. Assists faculty, staff and students with instructional and research issues. Process TUmarketplace orders, submit invoices and travel reimbursements in concur for payment. Performs other duties as assigned.

Required Education & Experience

At least two years of directly related experience. An equivalent combination of education and experience may be considered.

Essential Functions of Position:

* Assistant to Vice Chair/Undergraduate Chair/Graduate Chair/Business Manager

* Course Scheduler for the Department via Banner

* Works closely with college scheduler to implement schedule and to assign classroom space in university systems.

* Assistant to Business Manager. Places teaching, research, blanket orders, service contracts and stationery supplies in TUmarketplace. Handling travel arrangements, invoices, travel reimbursements via Concur.

* Answer telephones, greets visitors and handles queries from faculty, staff and students.

* Contacts Facilities department for repairs and prepares work orders.

* Assists with the department seminar series, events with facilities and caterer.

* Assist with mail/packages distribution and updating the mailboxes in the office.

* Creates and maintains database and spreadsheet files.

* Performs other duties as assigned.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.