Residency/Fellowship Program Coordinator

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:

We have an exciting opportunity to join our team as a Residency/Fellowship Program Coordinator.

The Residency/Fellowship Program Coordinator will provide administrative support to the Psychiatry Residency and Fellowship Training Programs. He/she will be responsible for facilitating the process of credentialing and on-boarding trainees, maintaining records, compiling and monitoring the master schedule for meetings; organizing program seminars, training programs and other related activities. Acts as a liaison between faculty, trainees, and the GME office.

Job Responsibilities:

Monitor the onboarding process and all related activities for the Psychiatry Residency and Fellowship Training Programs. Work with trainees to ensure credentialing process is running smoothly. Coordinate activities regarding licensing, moonlighting, annual contracts and recredentialing of trainees. Assist with coordinating interviews during recruitment season. Coordinate recruitment events. Coordinate administrative and technical support for all program meetings, didactics and events. Serve as a liaison to trainees and for the GME office and the participating sites where trainees rotate addressing problems and bringing them to the attention of Program Directors as needed. Maintain attendance and payroll sign-in sheets for trainees. Handle financial reimbursements for residency program. Coordinate New Innovations system, inputting schedules and overseeing rotations for residents. Assist Program Directors, Program Manager and GME office in ensuring standards of the program are met and that trainees are in compliance with established policies and procedures. Maintain complete and accurate files to meet national board requirements related to the program. Respond to verification requests for current and past trainees. Provide website management for all 4 years of psychiatry residency including special track programs ensuring up to date and accurate information is available. Coordinate program curriculum logistics. Coordinate activities related to the curriculum including scheduling, course evaluations, curriculum mapping, and quality improvement of teaching and learning for the PGY 1-4 residents. Maintain course materials and enter data in the Google Drive, including syllabus, readings and articles. Act as liaison between course directors, lecturers and residents. Coordinate in-rotators electives. Assist with psychiatry in-service exam. Manage calendar for Residency Program Director and Vice Chair for Education. Order office supplies. Perform other duties as needed.

Minimum Qualifications:
To qualify you must have a BA Degree plus 2-3 years of responsible office administration experience, or equivalent combination of education and experience; excellent communication, interpersonal, computer and organizational skills.

Preferred Qualifications:
Masters Degree in health care administration, business or education administration preferred.
Excellent communication, interpersonal, computer and organizational skills.
Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook.
Familiar with Internet applications.
Ability to work within a team environment as well as independently.
Time management skills and ability to work well under pressure.
Knowledgeable of New Innovations, Brightspace, Peoplesoft and ACGME policies preferred.
Ability to interface effectively with all levels of leadership and management.
Ability to multitask while paying attention to details.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View NYU Grossman School of Medicine's Equal Employment Opportunity (EEO) policy. Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $64,350.00 - $66,144.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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