Vice President, Proposal Operations

Vice President, Proposal Operations

LOCATION: (Remote) Washington, D.C. or Huntsville, AL

JOB STATUS: Full-time

CLEARANCE: N/A

CERTIFICATION: Shipley

TRAVEL: Up to 10% as required to attend Industry Days, Pre-Proposal, & Proposal Development activities

Astrion has an exciting opportunity for a Vice President, Proposal Operations for the Corporate Office, supporting Corporate Business Development.

REQUIRED QUALIFICATIONS / SKILLS

• BS/BA degree required; advanced degree preferred.
• Minimum of 15 years of experience in proposal management, business development operations, or capture strategy within the federal government contracting space.
• Proven leadership and management experience overseeing proposal professionals and coordinating across matrixed organizations.
• Thorough knowledge of the federal proposal lifecycle, including opportunity qualification, capture planning, proposal development, and post-submission activities.
• Demonstrated success managing large, complex proposals and leading proposal operations at scale.
• Strong understanding of government contracts and RFP/RFI processes
• Experience with content library management and development of reusable proposal assets and templates.
• Superior communication, technical writing, and editing skills, including knowledge of grammar, style, and document structure.
• Proven ability to assess and improve proposal processes and implement proposal best practices.
• Ability to work under pressure, meet tight deadlines, and manage multiple competing priorities.
• Detail-oriented, highly organized, and capable of strategic thinking in a deadline-driven environment.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and industry-standard proposal tools.
• Experience establishing and leading proposal centers of excellence or strategic proposal operations teams.
• Shipley or APMP certification.

PREFERRED QUALIFICATIONS / SKILLS

• Expertise in compliance, content management systems, and CRM tools

RESPONSIBILITIES

• Provide strategic leadership and oversight of the full proposal lifecycle, ensuring proposal operations align with corporate business development goals.
• Lead, manage, and mentor a team of Proposal Managers responsible for executing high-quality, compliant, and competitive proposal responses.
• Develop and maintain a centralized proposal content library of reusable material, templates, boilerplate language, and graphics for recurring use.
• Establish and enforce scalable proposal management processes, tools, templates, and best practices based on industry standards (e.g., Shipley, APMP).
• Support capture planning by partnering with Capture Managers to align proposal strategy, win themes, and discriminators with solicitation requirements.
• Oversee the scheduling and facilitation of major proposal activities including kickoffs, color team reviews, and final production.
• Ensure compliance with solicitation requirements and company policies across all proposal deliverables.
• Support and contribute to the development and review of key proposal sections including executive summaries, management volumes, and corporate capabilities.
• Drive continuous process improvement across the proposal lifecycle to enhance efficiency, quality, and win rates.
• Maintain oversight of proposal schedule and resource planning to optimize team performance and support high-priority bids.
• Collaborate across departments-contracts, pricing, recruiting, and operations-to coordinate inputs and ensure timely proposal submission.
• Conduct after-action reviews and apply lessons learned to improve future proposal efforts.
• Provide executive-level reporting on proposal status, pipeline health, win/loss analysis, and operational performance metrics.

What We Offer

• Competitive salaries
• Continuing education assistance
• Professional development allotment
• Multiple healthcare benefits packages
• 401K with employer matching
• Competitive time off policy along with a federally recognized holiday schedule

Who We Are

At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to "Be the Difference". This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish, and our company continuously evolves.

We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what's possible. We promote collaboration and empowering our teams is at the core of our success.

Be the Difference

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, and Huntsville, AL with an additional 36 locations across the U.S.

Join Astrion and Be the Difference in your career and the world!

Astrion is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.