CORP LEGAL ADMIN

Pendleton Woolen Mills is seeking a highly skilled Corporate Legal Administrator to oversee and coordinate all legal functions across the organization. This role acts as a central point of contact for legal matters involving intellectual property, contracts, licensing, and compliance. Partnering closely with internal teams and outside counsel, the ideal candidate brings exceptional communication skills, legal insight, and project management capabilities. The position supervises one direct report.

ESSENTIAL FUNCTIONS OF THE JOB

• Provide legal insight to various departments, including marketing, executive, sales, human resources, and product development.
• Manage relationships with external legal counsel, ensuring cost-effective service while maintaining high standards of legal advice.
• Participate as needed in legal proceedings such as litigation, mediation, and settlement negotiations.
• Assist with case preparation, research, and the collection and preservation of company records. Coordinate legal communications and respond to customer inquiries. Assist in discovery and scheduling.
• Regularly update and maintain internal tracking systems to monitor the status of ongoing matters and deadlines
• Enforce and protect Pendleton's intellectual property rights against trademark and copyright infringements, analyzing and researching potential claims, and weighing legal merit against business objectives.
• Enforcement Communications: Prepare cease and desist letters and DMCA takedown notices, and follow through to resolution.
• Oversee the company's copyright portfolio.
• Provide support to outside counsel in overseeing the trademark portfolio. Address issues related to company marketing materials and product development.
• Assist in the management of IP licensing agreements and ensure that the company's IP assets are properly protected.
• Draft, review, and negotiate contracts, such as: licensing agreements, sponsorship agreements, independent contractor agreements, photographer permission agreements, publicity releases, and NDAs.
• Continuously refine and update contract templates and processes to ensure efficiency and consistency.
• Work closely with internal departments to monitor compliance with contractual obligations and mitigating risk.
• Assist in ensuring compliance with relevant federal, state, and local laws, including consumer protection, labeling, and environmental regulations.
• Assist in the development, review, and updating of internal policies and procedures.
• Assist in identifying potential legal risks in business activities.

SUPERVISORY AND LEADERSHIP RESPONSIBILITIES

• Supervise one legal support staff member, including task delegation and performance oversight.

CORE SKILLS AND COMPETENCIES REQUIRED FOR THE POSITION

• Knowledge of intellectual property law, including trademarks and copyrights.
• Proven experience with IP licensing.
• Understanding of legal terminology, civil procedure, and the court system.
• Ability to handle confidential and sensitive information.
• Excellent written and verbal communication, proofreading, and editing skills.
• Ability to analyze complex contract terms.
• Ability to convey legal concepts to non-legal colleagues.
• Experience with brand protection service providers.
• Fluency in current social media platforms.
• Familiarity with international e-commerce platforms.

BEHAVIORAL

• Demonstrate a high level of professionalism, ethics, and discretion.
• Maintain meticulous attention to detail.
• Strong organizational skills, with the ability to prioritize multiple legal inquiries.
• Exhibit strong visual memory retention

EDUCATION AND EXPERIENCE (minimum requirements)

• Bachelor's degree in Legal Studies, or a related field required.
• Proven experience as a Legal Administrator or Paralegal.
• Minimum 5 years' experience in a law firm or in-house legal department, with a broad range of exposure to different areas of law, such as intellectual property, employment, privacy, and contracts.
• Demonstrated ability in managing a variety of legal matters simultaneously.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

• This position operates primarily in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and scanners.
• While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear.
• The role requires close visual acuity to perform legal document review, data entry, and extensive reading.
• Occasionally required to lift and/or move files, binders, or boxes up to 25 pounds.
• May involve periods of extended sitting or standing during meetings or document review.