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Projects & Grant Liaison (Project Manager)

Maricopa Community College district
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
United States, Arizona, Tempe
2411 West 14th Street (Show on map)
May 23, 2025
Projects & Grant Liaison (Project Manager) Job ID: 321379 Location: District Support Services Cntr Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $63,159.00 - $82,108.00/annually, DOE Grade 117 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary The Grants & Project Liaison (Project Manager) in the External Affairs of the Maricopa Community College District office is an essential position in ensuring effective project management, compliance, and fiscal oversight within Maricopa County Community Colleges. With an increasing number of federal, state, community-based, and industry-funded grants, the Grants & Project Liaison (Project Manager) will maintain project and financial integrity and compliance with regulations. The Grants & Project Liaison (Project Manager) will be focused on oversight, compliance, and fiscal accountability, providing External Affairs the ability to secure, manage, and maximize external funding sources, ultimately benefiting students, faculty, and institutional initiatives. Essential Functions 30% - Project & Grant Management: Provide oversight, guidance, and management of federal, state, community-based, and industry-obtained funding: Responsible for assisting with writing grants, may write some grants as needed, and monitoring many grants and other externally funded projects while working with other project managers who provide direct ownership over the individual projects and funding. Monitor program/grant spending to ensure alignment with the scope of work and assist with modifications/extensions as needed. Provide guidance in interpreting regulations and requirements to award terms and conditions for federal, state, local, or industry funding. Participate in project and grant meetings, including kick-offs and other meetings, in order to review timelines and take a proactive approach to processes and timelines. 30% - Monitoring & Compliance: Develop and maintain project and grant tracking to assist with the ongoing management of grants and funding: Enter, manage, and track the Contract Lifecycle Management (CLM) system for legal purposes. Tracking and monitoring timelines, project status, budget to expenses reports to ensure timely and accurate spending is occurring. Identify areas of compliance risks on funding sources, while remaining up-to-date with changes that occur at the federal, state, and local levels. Communicate with project managers, program directors, and other stakeholders to ensure compliance. 30% - Fiscal Management: Utilizes budget system, financial system, and human resource system to perform highly complex financial and statistical analyses and reporting: Prepare budget and actual variance analysis, scenario planning, and fiscal research to inform and deliver recommendations. Interpret, guide, and apply Maricopa County Community College regulations to ensure compliance with fiscal purchases. 10% - Other duties and responsibilities to support the External Affairs department and the project: Identify areas for improvement and develop solutions to increase efficiency and prevent project delays. Proactively support and inform the Department Unit Manager, leadership of External Affairs, colleges, and councils to obtain the goals and objectives of Maricopa County Community Colleges. Essential Functions Bachelor's Degree from a regionally accredited institution in education, business, or public administration and two years of experience providing project management coordination and assistance, including preparing reports, maintaining records, tracking budgets, performing research, and assisting with project communication. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above, sufficient to successfully perform the essential duties of the job, such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications Four (4) years' experience working with federal, state, and local grant funding, including reporting and compliance requirements. Ability to provide technical assistance and guidance to project managers and stakeholders. Three (3) years' experience in budget preparation, financial forecasting, variance analysis, and expenditure tracking. Experience using financial, budgeting, and human resource systems for reporting and analysis. Three (3) years' experience in coordinating complex projects to track grant timelines, expenditures, and compliance requirements with accuracy. Strong attention to detail in reviewing financial and grant-related documentation activities, schedules, individuals, and managing expectations to meet goals and outcomes. Four (4) years' experience in compliance and strong knowledge of federal, state, and industry grant regulations and policies. Excellent written and verbal communication skills to liaise with project managers, program directors, and external stakeholders. Strong problem-solving skills with the ability to proactively identify compliance risks and develop solutions. Advanced knowledge in Microsoft Office Suite, including knowledge of Excel pivot tables, and VLOOKUPs, Google Docs/Spreadsheets, financial and human resources enterprise management systems. Special Working Conditions Positions in this class typically require: fingering, talking, hearing, seeing, and repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Open until filled. First Review is Monday, June 2, 2025. Applications received after the review date may not be screened. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321379&PostingSeq=1 jeid-aaf5d640e651fe4abd1aef1ef27fac2e