Office Assistant (Howard S. Wright)

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package that includes competitive salaries, comprehensive medical, dental and vision benefits, paid time off and volunteer hours, education assistance and much more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Paid Personal Days
• Paid Volunteer time
• Tuition Assistance
• Employee Referral Bonus

Summary

Howard S. Wright, a Balfour Beatty Company, is seeking an Office Assistant to join our team in Seattle, Washington. If you have a passion for what you do, a strong drive to achieve results, the ability to solve problems creatively, and a dedication to client service and relationship management, come join us.

Essential Functions

Receive and distribute mail and packages, maintain vendor database, manage copier and postage machine maintenance, coordinate office supply ordering.

• Picks up, sorts and distributes incoming and outgoing mail.
• Prepares outgoing and receive incoming UPS and Federal Express shipments.
• Maintains mailroom equipment and department office machines (including but not limited to postage meter, printers, copiers, etc).
• Programs copiers for changes in current job numbers.
• Answering and forwarding incoming phone calls.
• Screens visitors and provides access to space.
• Assists with setup and breakdown for office events and functions.
• Assists with catering ordering & setup for meetings
• Maintain office areas and coordinate with landlord when/as necessary.
• Performs messenger/courier duties as needed.
• Responsible for ordering, storing and distributing office supplies.
• Sets up new employee phones, elevator codes, and security cards as applicable by Division office for the building and code for the usage of the copier tracking systems.
• Codes invoices such as phone bills, supplier bills, etc.
• Responsible for all records storage for the office and all jobsites.
• May provide administrative support to departments needing filing, data entry, assembling mail out packages, producing reports, scheduling conference rooms, ordering business cards, etc.
• Manage accounting inbox mail distribution and vendor statement research through Outlook and JDE.
• Stocking office consumables in main office areas.
• Coordination of bond signatures and distribution

Minimum Requirements

• High school diploma plus 1-2 years general office or related experience required.
• Able to communicate effectively verbally and in writing.
• Relates well to all levels of staff and consistently provide Service Excellence to all customers.
• Able to organize tools, equipment, and other resources to execute assigned tasks concurrently.
• Show personal commitment to improving skills.
• Act in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
• Able to use time effectively based on key priorities.
• Possess basic computer literacy and data entry skills on a personal computer (PC) and communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).

Working Conditions

• The majority of work is completed in an office setting.

The compensation range for this position is $60,000 - $70,000 annually.

About us

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm, we are challenging the construction industry's assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation's largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.