STAFF ASSISTANT

BID/JOB ANNOUNCEMENT

Staff Assistant

Department of Police

Office of Constitutional Policing and Reform (OCPR)

Number of Positions: 2 (Additional vacancies possible pending budget approval)

Starting Salary: $66,162/YR

This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

This position supports the bureau's, Executive Director/Deputy Director/Assistant Director in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

ESSENTIAL DUTIES

• Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel requirements and performance standards, in order to increase operating efficiency;
• Develops, implements and monitors departmental policies and procedures;
• Coordinates and provides administrative support in departmental operations;
• Develops plans for long-term organizational goals;
• Plans and coordinates management activities to ensure the efficient operation of the executive office;
• Communicates critical matters to appropriate departmental staff;
• Acts a liaison for management at meetings, committees and field assignments as needed;
• Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations.
• Other duties within the job class as assigned

Location: Chicago Police Headquarters

Address: 3510 S Michigan Ave, 4^th Flr

Shift: Monday - Friday 9:00 a.m. - 5:00 p.m.

Salary: $66,162/year (non-negotiable)

THIS POSITION IS IN THE CAREER SERVICE

as required.

MINIMUM QUALFICATIONS : Graduation from an accredited college or university with a bachelor's degree in Business Administration, Public Administration, or a related field, supplemented by one year of administrative experience, or an equivalent combination of training and experience.

Selection Requirements: This position requires applicants to successfully pass a skills assessment test to be invited for an interview. Test results will be sent out by the Department of Human Resources after test results have been analyzed and compiled. The interviewed candidate(s) who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

• Previous work experience in working with Executive level coordinating meetings, office operations (i.e., policies and procedures).
• Previous work experience handling highly sensitive/confidential information.
• Proficiency in using Microsoft Office software.
• Previous professional customer service experience
• Ability to read, write and speak any language other than English fluently

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

The City of Chicago is committed to providing fair chance hiring and welcomes applicants with past convictions, recognizing the value of a diverse workforce and the potential for growth and positive change.

Please note, all positions within the City of Chicago close promptly at 11:59pm C.D.T. Applications for this position will be accepted from April 11,2025, until 11:59p.m. C.D.T. on April 25, 2025. No exceptions will be made.

City of Chicago

Brandon Johnson, Mayor