Administrative Specialist

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The Administrative Specialist provides a variety of specialized clerical and administrative duties for the Food Services Division in the Maricopa County Sheriff's Office. This role performs tasks that are often complex or sensitive in nature and may be required to interpret operating procedures and policies of the work unit to food service staff.

About the Maricopa County Sheriff's Office

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Position Qualifications

Education

• High School Diploma or GED

Experience

• Two (2) years of experience performing office, administrative and clerical duties.

OR
Combined education and experience qualifications

• Post-secondary education may substitute for therequiredexperience on a year-for-year basis.

Other Requirements
Training with the exception of Arizona driver's license to be provided on-the-job:

• FEMA NIMS - IS100 AND 700
• OSHA training
• PREA training
• Must possess or have the ability to obtain a valid Arizona driver's license at time of hire.
• Prior to hiring, the Sheriff's Office requires that all candidates pass an extensive background review.

Our Preferred Candidate has

• Experience working in a food services environment.
• Experience working in an administrative capacity in a law enforcement organization.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans - starting as low as $70/month
• Holidays - 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Prepares, processes and reviews specialized paperwork, forms, letters, and memos for the Food Services Division; ensures accuracy and completeness.
• Handles vendor invoice payments.
• Creates, updates, and maintains moderately complex spreadsheets, databases, and reports (e.g., office budget, vehicle inventory, personnel lists, property inventory, personnel files); tracks and provides follow-up.
• Compiles monthly reports and records for Division expenditures.
• Maintains calendars and schedules activities.
• Provides administrative support with time entries into the Workday payroll system, prepares final timecard reports and overtime reports.
• Provides information, instruction, and assistance to employees, the public, and other agencies; responds to complaints.
• Trains and directs the workflow of Office Assistants in the Food Services Division.
• Inventories, orders, and stocks supplies.
• Attends meetings, documents information, generates reports, and distributes to appropriate personnel.
• Performs additional duties and projects as assigned.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors working in MCSO jail facilities with various staff and all classifications of inmates.

Work environment

• Indoors
• Rarely outdoors, in temperatures above 90 degrees or below 40 degrees.
• Conditions may rarely include chemicals/fumes, stairs or ladders, dim lighting, bright lighting.

Physical environment

• Sitting, standing, walking
• Driving a vehicle
• Speaking, hearing, seeing, reading
• Distinguishing colors
• Bending/kneeling, reaching, twisting
• Wearing protective gear
• Lifting floor to waist 20 lbs.
• Lifting waist to shoulder 20 lbs.
• Lifting should to overhead 20 lbs.
• Carrying 20 lbs. a distance of 50 feet
• Pushing/pulling 30 lbs. a distance of 50 feet

Social environment

• Interruptions, time pressures.
• High volume of work.
• Handling multiple or complicated tasks, unscheduled or frequently changing tasks.
• Decision making, accuracy, concentration/vigilance.
• Working in close physical proximity with others, teamwork, public contact.
• Conditions may rarely include emergencies, traumatic subject matter, dangerous environment, isolation.

Knowledge, Skills, and Abilities

Knowledge of

• Windows and Microsoft Office Suite applications.
• Structure and content of the English language including spelling, rules of composition, and grammar.
• Standard office practices, procedures, and data processing applications.

Skill in

• Using standard office equipment and software.
• Analyzing problems and developing effective solutions.

Ability to

• Communicate verbal and written information effectively for the needs of the audience.
• Interpret and explain rules and regulations.
• Establish and maintain effective working relationships.
• Work independently with minimal direction.
• Analyze problems, organize and prioritize work while meeting multiple deadlines.
• Direct the workflow of others and review work product when assigned.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon the successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!