Office Services Administrator

McKinsey & Company
parental leave, paid time off
United States, Florida, Miami
Jan 08, 2025
People & HR Office Services Administrator Job ID: 94206 Are you driven by the opportunity to tackle complex challenges and work alongside top leaders? Do you want to be part of a team that delivers outcomes that others simply can't? If so, you've come to the right place. Who You'll Work With You'll work in our Miami office as part of the Office Services department. Our department focuses on reception and room bookings, mail and duplication, facilities, and event planning. Your impact within our firm You will provide responsive, high-quality administrative assistance with a variety of office services tasks with direct responsibility for reception, room booking, kitchen, and facilities. This requires working closely with the Office Services Coordinator on managing the reception desk, handling incoming calls, greeting & checking in visitors, booking client rooms, assisting with knowledge of procedures for team/partner offices, and appropriately directing incoming ad-hoc requests to other colleagues as necessary. Your major responsibilities will include maintaining the client conference room schedule through our Converge system - as well as guiding colleagues about the Concur request tool for team/partner offices - and coordinating catering/equipment needs with other department staff members as necessary; handling catering services for office (e.g., office/client meetings, office functions); and cultivating vendor relationships, and reconciling billing for catering vendors. You'll have the opportunity to work closely with the office services team on back-up support including: providing responsive, high quality duplicating services as necessary for both small and large client & internal meetings; assisting with mail/UPS deliveries; conducting office sweeps and assist with conference room set up/breakdown; seamless backup support for all other Office Services positions as necessary; and work with the team on multiple aspects of facilities including operating equipment and assisting with office moves. You may also partake in special projects or need to run miscellaneous errands as assigned by Manager. Your qualifications and skills High school diploma required, university degree preferred 1+ years in a related position in a corporate or professional environment would be an advantage Ability to perform multiple tasks effectively with minimal supervision Strong interpersonal skills Strong oral and written communication skills Excellent professional demeanor Willingness to take initiative and rapidly problem solve issues as they arise High quality standards, a commitment to completing the task within the deadline, and the ability to work under pressure Ability to move equipment and furniture for room/event set-ups Technical knowledge of office machines and equipment Regular and reliable attendance Please review the additional requirements regarding essential job functions of McKinsey colleagues. Apply Now Apply Later FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. Certain US jurisdictions require McKinsey & Company to include a reasonable estimate of the salary for this role. For new joiners for this role in the United States, including all office locations where the job may be performed, a reasonable estimated range is $45,800 - $57,200 USD -to help you understand what you can expect. This reflects our best estimate of the lowest to highest [salary/hourly wages] for this role at the time of this posting, ensuring you have a clear picture right from the start, though it's important to remember that actual salaries may vary. Factors like your office location, your unique blend of experience and skills, start date and our current organizational needs all play a part in determining the final figure. Certain roles are also eligible for bonuses, subject to McKinsey's discretion and based on factors such as individual and/or organizational performance. Additionally, we provide a comprehensive benefits package that reflects our commitment to the wellness of our colleagues and their families. This includes medical, mental health, dental and vision coverage, telemedicine services, life, accident and disability insurance, parental leave and family planning benefits, caregiving resources, a generous retirement contributions program, financial guidance, and paid time off. FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites. 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