Operations Coordinator

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Dec 16, 2024

Position Information

Posting date	12/16/2024
Closing date
Open Until Filled	Yes
Position Number	1129172
Position Title	Operations Coordinator
Department this Position Reports to	Geisel Fiscal Office
Hiring Range Minimum	$26.39/hr
Hiring Range Maximum	$32.98/hr
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	We are seeking a detail-oriented and organized Financial Operations Coordinator to join our Geisel Fiscal Office team. The Financial Operations Coordinator will be responsible for managing invoicing and funds flow, accounting and reconciliation, administrative support, and operational support.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 3-5 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Experience with financial transactions and accounting In-depth knowledge of Excel and standard desktop applications (Word, PowerPoint). Strong organizational and planning skills and ability to set priorities Able to balance the need to deliver results both quickly and accurately. Initiative, sound judgment, and the ability to work independently Ability to maintain confidentiality Exceptional attention to detail Strong interpersonal and collaboration skills. Able to work effectively across schools, divisions, and functions. Inspires others through commitment, teamwork, and collegiality Commitment to diversity and to serving the needs of a diverse community.
Preferred Qualifications	Bachelor's degree preferred Experience in a fast-paced environment desired
Department Contact for Recruitment Inquiries	Kristin Harrington
Department Contact Phone Number	603-646-5714
Department Contact for Cover Letter and Title	Kristin Harrington
Department Contact's Phone Number	603-646-5714
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/76990

Key Accountabilities

Description

Invoicing and Funds Flow Management

Ability to meet invoicing deadlines and maintain a high level of accuracy and timeliness in invoicing and cash management processes
Implement and maintain procedures for efficient billing and invoicing processes
Develops and maintains relationships with clinical affiliates to ensure smooth invoicing and payment processes
Manages internal/external funds flow between Geisel and clinical affiliates for both compensation and non-compensation expenses and accrues expenses and/or credits as needed
Ensures compliance with established policies and procedures for billing and invoicing
Troubleshoots and resolves issues related to invoicing and funds flow

Percentage Of Time

Description

Accounting and Reconciliation

Assists in the preparation and review of financial statements and other accounting reports

Participates in:

Month-end close and reconciliation processes
Quarterly projection and budgeting processes
Year-end financial reporting processes

Maintains and updates financial records and files

Ensures accuracy and completeness of financial data and reports

Identifies and reports any discrepancies or anomalies in financial data and reports

Collaborates with the financial team to resolve accounting and reconciliation issues

Percentage Of Time

Description	Operational Support Assists with the preparation of financial forecasts, budgets, and other financial reports Supports special projects and process improvements initiatives Assists in the preparation of presentations, reports, and other materials for Geisel senior leaders Develops and maintains reports and dashboards to facilitate financial decision-making
Percentage Of Time	20

Description

Administrative Support

Provides administrative support to the financial team, including:

Scheduling meetings and appointments
Maintaining records and files
Performing other administrative tasks as needed

Maintains the fiscal resources website and ensures its accuracy and currency

Develops and implements administrative processes and procedures to ensure efficiency and productivity

Provides backup support during absences

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.