Administrative Coordinator for Auburn University Senate

Auburn

$20.00 / hr

United States, Alabama, Auburn

1550 East Glenn Avenue (Show on map)

Dec 10, 2024

Position Details

Position Information

Requisition Number	TES2621P
Home Org Name	Provost & VP Academic Affairs
Division Name	Provost and VP Academic Affair
Position Title	Administrative Coordinator for Auburn University Senate
Estimated Hours Per Week	20-30
Anticipated Length of Assignment	ongoing
Job Summary	The Senate Administrative Coordinator plays a vital role in ensuring the smooth operation and accurate record-keeping of Senate activities. This position involves maintaining and updating key information, providing technical and logistical support, and coordinating communication across various platforms and stakeholders. The ideal candidate is detail-oriented, organized, and skilled in digital tools and collaborative environments.
Essential Functions	Website Management: Regularly update the Senate website by posting agendas, minutes, and recordings. Ensure the accuracy of committee rosters and other published information. Membership Coordination: Collaborate with the Salesforce team to maintain accurate Senate membership and committee rosters. Ensure updates are communicated effectively and implemented promptly. Data Archiving and Migration: Assist in preparing archive data for migration to a new website platform. Record Keeping: Maintain accurate records of Acts of the Senate. Meeting and Event Support: Provide technical support during Senate and Faculty meetings, including managing presentation slides, Zoom sessions, and access to the Senate Canvas site. Prepare meeting attendance lists and other materials as needed. Support events such as the annual Senate Orientation and state/national Senate conferences. Administrative Transition: Coordinate the annual transfer of information from the Senate Secretary to the Secretary-Elect. Communication and Invitations: Ensure that all relevant participants are invited to specific meetings. General Administrative Support: Provide additional support to the Senate Secretary as needed and other duties as assigned. This position may require occasional evening or weekend work to support Senate meetings or events.
Minimum Qualifications	Strong organizational and communication skills. Proficiency in or a willingness to learn website management and collaborative digital tools (e.g., Salesforce, Canvas, Zoom). Ability to manage multiple tasks and meet deadlines. Experience in event coordination and record-keeping is a plus.
Desired Qualifications

Posting Detail Information

Salary Range	$20.00 per hour
Work Hours	Typically 7:45-4:45 Monday through Friday. However, this position may require occasional evening or weekend work to support Senate meetings or events.
City position is located in:	Auburn
State position is located:	Alabama
Posting Date	12/10/2024
Closing Date
EEO Statement	AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/ EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings	https://www.auemployment.com/postings/50205