Assistant Academic Budget and Business Officer

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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Earliest Start Date:

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Position Duration:

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Job Details:

Purpose

As a member of the academic business team, the Assistant Academic Budget and Business Officer provides budget, financial, and business support for the Provost's Office portfolio. Working closely with the Associate Vice Provost/Academic Budget Officer and Senior Vice Provost for Resource Management, this position contributes to effective financial planning, helps to drive informed fact-based business decisions, and supports highly responsive business operations for the portfolio.

Responsibilities

Budget Preparation and Financial Planning

• Participate in the formulation and development of the annual budget for EVPP and subordinate units. Participate in the development of budget planning guidelines and tools to support academic budgeting. Coordinate the annual budget process for EVPP and administrative reporting units. Complete and review budget templates and other documents used to submit the budget.
• Participate in the development of five-year simulations. Collaborate with staff in colleges, schools, and units (CSUs) as well as central offices to make updates to and support the accuracy of simulations.
• Support annual EVPP planning meetings (DPAC) including collecting and analyzing data, preparing reports, and coordinating the receipt and distribution of materials. Manage spreadsheets and prepare post-meeting memos ensuring accuracy and completeness. Monitor action items and commitments made.
• Create and maintain financial models including those based on student cohorts, student support, staffing, and programs.
• Prepare data files, summaries, and briefing presentations using a variety of data sources and business intelligence/spreadsheet tools.

Budget/Financial Analysis and Reporting

• Analyze budgetary and financial trends and performance of EVPP units including technical and substantive review of budget and financial material, independent research, and consultation with leadership and staff.
• Monitor budget execution. Analyze variances from budget and projections to prior year-to-date, year-to-date, and year-end close. Review and analyze the operating results of EVPP units. Collaborate with staff to make recommendations for the improvement of financial performance.
• Oversee regular and ad hoc financial reporting. Collaborate with central offices and EVPP staff to develop and update common reports. Create and run various ad hoc reports as needed.
• Contribute to the development and support of related dashboards/visualizations produced by other offices (e.g., D2I).
• Prepare presentations and memoranda for senior leadership summarizing results of analyses.

Business Operations

• Develop and maintain expert knowledge of academic business operations. Contribute to and/or manage various special projects supporting business operations in the EVPP portfolio.
• Supervise the Financial and Planning Analyst. Oversee day-to-day performance, provide mentorship, and encourage professional development.
• Ensure commitments are recorded and transfers processed in a timely and accurate manner. Maintain allocation records. Oversee processing for various funding programs (e.g., SCH, STARS, NRTE). Prepare related reports and recommend process improvements.
• Manage the process for review of annual salary adjustments in conjunction with the human resources team. Prepare reports and analyses and make recommendations. Coordinate with CSUs and reporting units providing guidance and responding to inquiries as needed.
• Monitor reserve and account balances and review reconciliation reports. Make recommendations to leadership to optimize the use of reserves.
• Serve as backup/surge support for members of the academic business team and/or provide business support to colleges, schools, and units as assigned.

Other

• Participate in efforts to continuously improve processes, procedures, and systems.
• Conduct in-depth research and analysis on financial, organizational, and budget issues and initiatives to provide senior leadership with information and recommendations, as assigned.
• Other duties as assigned.

• Bachelor's degree and eight years of experience with accounting or finance and complex administrative functions.
• Progressive experience with planning, forecasting, modeling, and financial analyses.
• Demonstrated outstanding analytical skills that allow for the interpretation of budgetary, financial, and related organizational performance or management information.
• Strong skills in quantitative financial and budget analyses.
• Experience using business intelligence tools and advanced knowledge of Excel.
• Demonstrated ability to quickly learn new software/tools.
• Demonstrated excellent written and verbal communication skills.
• Ability to effectively work with various constituents including unit staff and senior leadership.
• Experience working with confidential information using tact and discretion.
• Demonstrated ability to manage projects from inception to completion.
• Ability to work independently with little supervision and as a member of a team in a fast-paced environment with tight deadlines.

Relevant education and experience may be substituted as appropriate.

• Bachelor's degree in accounting, finance, or business.
• Experience working with university academic budgets, accounting, and/or finance.
• Strong knowledge of UT-Austin academic business functions.
• Demonstrated knowledge of UT business systems and tools (DEFINE, Workday, COGNOS, PowerBI, etc.)
• Knowledge of HR/payroll transactions, costing allocations, process workflows, academic appointments, and similar human resources functions.
• Experience managing and mentoring staff to achieve excellent results.
• Demonstrated strong interest in continuous improvement and service excellence.

$100,000 + depending on qualifications

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas
• This is an Austin, TX-based position

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.