Department Coordinator

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Dec 18, 2024

Position Information

Posting date	08/05/2024
Closing date
Open Until Filled	Yes
Position Number	1125478
Position Title	Department Coordinator
Department this Position Reports to	Technology Transfer Office
Hiring Range Minimum	$29.23/hr
Hiring Range Maximum	$32.00/hr
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	This position is eligible for a limited hybrid schedule, allowing for up to one day per week of remote work, based on operational needs and in coordination with the supervisor.
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.
Is this a grant funded position?	No
Position Purpose	Reporting to the Director, the Department Coordinator ensures the smooth and efficient operation of the Technology Transfer Office ( TTO), providing high-level support to the TTO and the Director; managing communications with office staff, administrators and faculty at Dartmouth and with industry and government representatives, coordinating programs, and supporting licensing and business development of Dartmouth intellectual property.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 6 or more years' experience or combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Six years of administrative experience in roles with increasing levels of autonomy and responsibility. In-depth knowledge of office procedures. Proven ability to work successfully both as an individual contributor and as part of a team. Must have excellent organizational and project management skills as well as the ability to multitask. Demonstrated skill in problem-solving, decision-making, and trouble shooting. Proficiency in Microsoft Office and knowledge of computer databases and electronic communications software; ability and initiative to learn new systems and programs. Demonstrated writing and proofreading skills. Ability to generate content and Ability or willingness and capability to learn to update web pages, manage social media applications and postings. Must be detail oriented with a high degree of accuracy. Strong interpersonal skills and the ability to communicate with a wide range of constituencies both on- and off-campus. Tact, professionalism, and demonstrated experience in handling highly sensitive and confidential information.
Preferred Qualifications	Experience in an academic environment. Familiarity with researchers or inventors Experience with financial, patent or legal matters
Department Contact for Recruitment Inquiries	Kyle Hastbacka
Department Contact Phone Number	kyle.m.hastbacka@dartmouth.edu
Department Contact for Cover Letter and Title	Kim Rosenfield, Director
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/75157

Key Accountabilities

Description

Coordination and Administrative Management for Dartmouth's Technology Transfer Office ( TTO)-

Serves as the first point of contact for the TTO and manages and triages communications received by the TTO.
Assists in coordinating and implementing tech transfer initiatives and projects; Provides support for business development and industry engagement, which may include assisting the Business Development and Licensing Managers and Finance Manager in finding and tracking information to support patents, agreements, and reports relating to technology transfer, reviewing agreements and agreement summaries to ensure consistency, and communicating with inventors and law firms.
Manages the TTO calendar and email account, disseminating correspondence to the appropriate constituent for follow-up.
Participates in staff meetings, taking minutes, and ensuring timely and accurate dissemination of information and follow up as needed.
Works with the tech transfer database and supports the Finance Manager in ensuring data integrity, inputting data and creating reports.
Assists the Finance Manager in the processing of law firm invoices and royalty reports.
Assists the Contracts Officer to input MTAs into the tech transfer database.
Assists with licensee compliance projects.
Manages document retention process.
Manages office space, operating supplies, and is responsible for office technology including zoom meetings, AV, and other.

Percentage Of Time

Description

Outreach and Communications -

Works with the TTO team to develop and implement outreach to internal and external constituents, coordinating with counterparts in the Office of Entrepreneurship and Technology Transfer and various other Dartmouth administrative and academic departments.
Facilitates accommodations and scheduling for office visitors.
Assists in preparing communications materials, collaborates with campus partners to develop content aimed at under-served groups to promote diversity and inclusion in technology transfer.

Percentage Of Time

Description	Support to the Director - Provides administrative support to the Director Schedules meetings and managing of a complex calendar Anticipates and proactively manages Director's meeting and event preparation and follow-up, travel arrangements and follow-up Assists the Director in preparing communications and reports.
Percentage Of Time	15

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.