Administrative Assistant
 Koch Business Solutions, LP | |
life insurance, parental leave
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 United States, Texas, Dallas | |
 Dec 13, 2024 | |
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Your Job
We are looking for an Administrative Assistant that has an aptitude for excellence. This role will provide administrative support to the Koch Real Estate Investment leadership team, and create and maintain our office SOPs, while ensuring strong communication and a high level of organizational effectiveness. This role will require you to be resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! You will frequently find yourself in the center of everything that happens on the team. This position is extremely pivotal to the success of a well-run, efficient, productive and happy team. This opportunity is an onsite role at our office based in Dallas, Texas Our Team KREI is active in the private and public markets and makes financial investments throughout the capital stack of real estate assets and operating companies. What You Will Do * Provide administrative support to (3) Managing Directors, ensuring efficient day-to-day operations * Coordinate domestic and international travel (flight, hotel, car rentals, etc.) and creating accurate expense reports in a timely manner * Organize visits for internal and external people * Greet visitors and providing general administrative support * Receive and sort incoming mail and deliveries, manage outgoing mail * Organize onboarding programs for new employees and assist in the onboarding process for new hires * Assist with in-house or off-site events and conferences * Follow office maintenance SOPs to ensure the office is tidy, well-stocked, and running smoothly * Manage the upkeep of office facilities and coordinate with vendors and service providers for repairs and maintenance. Ensure that any issues with office equipment are promptly addressed. * Build and maintain good business relationships across the organization and with external stakeholders Who You Are (Basic Qualifications) * Can-do attitude! * Excellent oral and written communication skills and attention to detail * Professional presence with the ability to build credibility directly with leadership * Proven experience in an administrative role for a real estate or investment firm * Working experience with Microsoft Office Software (Excel, Outlook, Teams, Word, PowerPoint) * Strong organization skills with experience multi-tasking, prioritizing, and having a high attention to details. What Will Put You Ahead * Executive level administrative experience * Problem solving skills and ability to think through next steps with little guidance * Technically savvy and able to trouble shoot common IT issues * Experience managing multiple projects simultaneously and push them to the finish line * Strong organizational and planning skills in a fast-paced environment At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy. Hiring Philosophy All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy [1] here. Who We Are Koch Real Estate Investments (KREI) is the real estate investment arm of Koch Industries, the second largest privately held company in the US with over $115bn in revenue. Since 2003, Koch has completed over $130bn of acquisitions and investments. KREI is active in the private and public markets and makes financial investments throughout the capital stack. With a proven track record of successful investments, we are committed to excellence and innovation in the real estate industry. At Koch, employees are empowered to do what they do best to make life better. Learn how our [2] business philosophy helps employees unleash their potential while creating value for themselves and the company. Our Benefits Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter. Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results. #LI-RL3 #LI-onsite Equal Opportunities Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click [3] here for additional information. References Visible links 1. https://jobs.kochcareers.com/pages/culture 2. https://www.kochind.com/about/business-philosophy 3. https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf | |