Office Coordinator

Womble Bond Dickinson (US) LLP
United States, California, San Francisco
50 California Street (Show on map)
Dec 27, 2024
Description & Requirements Womble Bond Dickinson (US) LLP is seeking a full-time Office Coordinator in their San Francisco office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks. The hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday. RESPONSIBILITIES: Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events. Support paralegals and/or legal assistants for both litigation and corporate/transactional practices, including document management (electronic and paper), calendaring, scheduling, and other light support assistance. Answer, screen and forward calls, providing information to callers and taking messages. Provide housekeeping services for all conference rooms, break rooms, and kitchens and maintain neatness at the front desk and receptionist lobby area. Plan, prepare for, and support internal and client meetings/events in consultation with attorneys and staff, including proficient use of the Event Management System software. Place catering orders for internal and client meetings/events. Prepare offices for new hires and visitors Process office related invoices Prepare daily office bulletin and maintain office phone list and floor plan. Interact with building management regarding maintenance requests. Coordinate and provide copying, scanning and printing services to visitors. Assist with records management. Process mail, and handle other administrative duties as assigned. REQUIREMENTS: Associates Degree preferred or two years of related experience and/or training; or equivalent combination of education and experience. Must be a self-motivated, highly organized person who is a service-oriented team player with superior written, verbal and interpersonal skills. Must be able to perform each essential duty satisfactorily with attention to detail. Excellent client service and professionalism is expected. Punctuality and satisfactory attendance is imperative. Working knowledge of various types of technology such as Microsoft Word, PowerPoint and Excel. COMPENSATION: The salary range for this role is $53,000 - $83,000 in the San Francisco area. Starting salary will be determined based on qualifications and experience. *An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer.* You can find jobs in our UK offices by clicking here